Acceptable Content for Upload

All content submitted for upload to the XYZ co. website must conform to the following standards:

•	Proper grammar, spelling and punctuation.
•	Meets required style guidelines as laid out in this document.
•	No racist, sexist, politically incorrect, insensitive or otherwise offensive content.
•	No adult material.
•	Does not infringe on any copyrights not held by XYZ co.
•	Any images containing people or their likenesses have relevant releases.
•	Follows patterns as laid out in content templates. Template locations are available in the ‘File Locations’ section of this guide.
•	Signed off by relevant key staff members as laid out in this document.



Weekly Uploads

The following content will be uploaded automatically each week:

•	Position Vacancies
•	Weekly Specials
•	Company News

Any additional content to be uploaded must be placed into its originating department’s processing folder (as outlined in ‘File Locations’ in this document).

After this is complete a ‘Unique Upload Request’ form (Appendix 1 of this document) must be filled out and emailed to the Network Administrator for processing.

All unique uploads will be processed as received. Any requests received after 2pm Friday will not be processed into the following week’s upload.



Key Staff Members

A full and current list of key staff members can be found on the company intranet.

To access this list:

•	Log into the XYZ co. intranet as described in the XYC co. Company Handbook.
•	In the left menu pane, click ‘Staff’.
•	At the top of the page, click ‘Staff Contact Listing’.



Server Permissions

Department Team Leaders are the only staff with permission to submit files to network drives for upload. Any uploads must be submitted via your Team Leader.

Only those on the Network Administration team have permission to upload files directly to the company web server.



Archiving & Backup

All site content, as with all content on our servers is backed up daily. Weekly off-site backups are also performed by the Network Administration Team.

Any data stored locally on terminals is not backed up.


Upload Procedure






Style Guide
	Logos

File Locations

Help Documents