Privacy Policy

    Introduction

    When visiting astrocase.net, Astrolabs OÜ, company registration code 14704986 with its registered address at The Harju maakond, Tallinn, Kesklinna linnaosa, Narva mnt 5, 10117 (“Astrolabs”, “we”, us") may collect and process personal data (“Personal data”) about you.

    This privacy notice (“Privacy Notice”) sets out which personal data that Astrolabs collects on its websites and for which purposes the Personal data is processed.

    Throughout this Privacy Notice the term “processing” is used to cover all activities involving your Personal data, including collecting, handling, storing, sharing, accessing, using, transferring and disposing of information.

    “Applicable Data Privacy Laws” means data protection laws and regulations implementing the Data Protection Directive 95/46/EC and as of 25 May 2018 the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) (the “GDPR”).
    From where do we collect personal data

    We collect personal data directly from you when using our services.
        Cookies – why do we collect and process your personal data

        Astrolabs uses cookies and other similar techniques to collect information about you and your device (such as phone or computer) when you visit our website. For more information regarding Astrolabs' use of cookies, please view our cookie policy. The purposes for which we use cookies include:
            Personalize our interactions with you - offering relevant products and services

            When you visit our websites we will collect and process your Personal Data in order to better understand you as a customer and to personalize our interactions with you, for example, to show you products and services we think you may like. We look at your use of the website, for example, were you have clicked, and pages you’ve navigated, in order to do so. Personal data processed for these purposes include:
            Categories of personal data
            IP-address
            Country or region
            Browser settings
            Name
            Gender
            Age
            Interaction history
            Address

            The legal basis for the above processing of your Personal Data is that the processing is necessary in order to fulfil our legitimate interest to better understand you as a customer and to personalize our interactions with you to show you relevant products and services, article 6.1 f) GDPR.
            Identify potential customers and business opportunities

            When you visit our website we will collect and process your Personal Data in order to identify if you could be a potential customer or business opportunity. We look at your use of the website, for example, were you have clicked, and pages you’ve navigated, in order to do so. Personal data processed for these purposes include:
            Categories of personal data
            IP-address
            Country or region
            Browser settings
            Interaction history

            The legal basis for the above processing of your Personal Data is that the processing is necessary in order to fulfil our legitimate interest to identify potential customers and business opportunities, article 6.1 f) GDPR.
            Identify usage trends and compile statistics

            When you visit our website we will collect and process your Personal Data in order to identify usage trends and for statistical purposes. We look at from which geographic regions our users are, gender and age. Personal data processed for these purposes include:
            Categories of personal data
            IP-address
            Country or region
            Browser settings
            Name
            Gender
            Age
            Interaction history
            Address
        Why do we collect and process your personal data
            Provide you with information such as Newsletters and Press Releases

            If you sign up to subscribe to newsletters, press releases and similar information about Astrolabs and its business or order such information on a one-time basis we process your Personal data for the purposes of providing you with the requested subscription or information. Personal data processed for these purposes include:
            Categories of personal data
            IP-address
            Email address*
            Phone number
            Country or region
            Browser settings
            Name
            Gender
            Age
            Interaction history
            Address

            The legal basis for the above processing of your Personal Data is that the processing is necessary in order to fulfil our legitimate interest to provide you with the subscription and information you have requested, article 6.1 f) GDPR. If you do not provide information marked with * on the website form we will not be in a position to provide you with the requested service.
            Answer your Questions and handle Feedback in General

            Our website provides functionality for the visitor to communicate with us to ask questions and give feedback regarding our services and business. Where you use such functionality Astrolabs will processes your Personal data for the purposes of answering your questions and handle feedback from you. Personal data processed for these purposes include:
            Categories of personal data
            IP-address
            Email address*
            Phone number
            Country or region
            Browser settings
            Name
            Gender
            Age
            Interaction history
            Address

            The legal basis for the above processing of your personal data is that the processing is necessary in order to fulfil our legitimate interest to answer questions and handle feedback from you, article 6.1 f) GDPR. If you do not provide information marked with * on the website form we will not be in a position to provide you with the requested service.
            Create personal Website User Accounts

            Our website allow users to set up a personal user account with log-in. If you create a user account Astrolabs will process your personal data for the purposes of creating and managing your personal user account, create your log-in and provide you with access to your account. Personal data processed for these purposes include:
            Categories of personal data
            IP-address*
            Name*
            Email address*
            Phone number
            Country or region
            Gender
            Age*
            Address*

            The legal basis for the above processing of your personal data is that the processing is necessary in order to fulfil our legitimate interest to create and manage your user account and fulfil the user account agreement with you, article 6.1 b) GDPR. If you do not provide information marked with * on the website form we will not be in a position to provide you with the requested service.
            Manage complaints relating to our services and products

            Our website allows you to provide us with complaints relating services and products. Where you provide us with a complaint Astrolabs will processes your Personal data for the purposes of investigating, managing and replying to your complaint. Personal data processed for these purposes include:
            Categories of personal data
            IP-address*
            Name*
            Email address*
            Phone number
            Country or region
            Gender
            Age*
            Address*
            Customer reference number
            Complaint and comments by you

            The legal basis for the above processing of your personal data is that the processing is necessary in order to fulfil our legitimate interest of investigating, managing and replying to your complaint, article 6.1 f) GDPR. If you do not provide information marked with * on the website form we will not be in a position to provide you with the requested service.
            Comply with legal obligations

            Astrolabs processes Personal data in order to comply with legal obligations, such as book-keeping and tax purposes and anti-money laundering laws. Personal data processed for these purposes include:
            Categories of personal data
            Name
            Transaction data
            Other information as necessary for the purpose

            The legal basis for the above processing of your Personal data is that the processing is necessary for Astrolabs’ compliance with legal obligations, article 6.1 c) GDPR.
            Establish, exercise and defend legal claims

            Astrolabs may process your Personal data for the purposes of establishing, exercising and defending legal claims in the un-likely event of a dispute. Personal data processed for these purposes include:
            Categories of personal data
            Name
            Email address
            Other information as necessary for the purpose

            The legal basis for the above processing of your personal data is that the processing is necessary in order to fulfill our legitimate interest to establish, exercise and defend legal claims, article 6.1 f) GDPR.
        For how long do we keep your personal data

        Astrolabs will retain Personal data for the period necessary to fulfill the purposes outlined in this Privacy Policy unless a longer retention period is required or permitted by local law to which Astrolabs is subject. We are using the following criteria to establish our retention period: (i) as long as we have an ongoing relationship with you (either as an individual or in your capacity as employed by one of our corporate customers, suppliers or co-operations partners); (ii) as required by legal obligations to which Astrolabs is subject (such as tax and accounting obligations); and (iii) as advisable in light of our legal position (such as applicable statutes of limitations).
        Disclosure and transfer of Personal data

        Group companies

       Astrolabs OÜ may disclose Personal data processed to other companies within the Astrolabs OÜ group:
        Group entity	Purpose of transfer	Legal basis	Category of personal data

        Other recipients
        Group entity	Purpose of transfer	Legal basis	Category of personal data

        Data processors acting on behalf of Astrolabs OÜ

        Moreover, Astrolabs OÜ may disclose Personal data to external parties, such as vendors and service providers processing Personal data under the instructions of Astrolabs OÜ. Where such disclosure entails transfers of Personal data outside the EU/EEA, Astrolabs OÜ will ensure that Standard Contractual Clauses have been entered into between the transferring Astrolabs OÜ entity and the receiving external party. Alternatively, other safe guards will be put in place prior to such transfers.

        Appropriate Safe Guards to countries outside the EU/EEA-area

        You are under Applicable Data Privacy Law upon request entitled receive a copy of any documentation demonstrating that appropriate safeguards have been taken in order to protect your Personal data during a transfer outside the EU/EEA.

        A list of the countries located outside EU/EEA, to which your Personal data may be transferred:
        Security

        We will ensure that the access to your data is accurately secured by applying appropriate safeguards, depending on the circumstances taking into account the state of the art, the costs of implementation and the nature, scope, context and purposes of processing as well as the risk. In support of this commitment, we have implemented appropriate technical, physical and organizational measures to protect your personal data against: unauthorized or accidental destruction, alteration or disclosure; misuse; damage; theft or accidental loss; or unauthorized access.
        Your rights
            Right of rectification

          Astrolabs OÜ will take steps in accordance with Applicable Data Privacy Law to keep your Personal data accurate, complete and up-to-date. If you identify that any Personal data related to you is inadequate, incomplete or incorrect, you are entitled to have the Personal data corrected.

            Moreover, you also have the right to request access to the Personal data that we process about you.
            Further rights as of 25th May 2018

            As of 25th May 2018, you are also under Applicable Data Privacy Law in addition to rectification entitled to:

                Access

                You may request confirmation whether or not Personal data is processed and if that is the case access to your Personal data and additional information such as the purposes of the processing. You are also entitled to receive a copy of the Personal data undergoing processing. If the request is made by electronic means the information will be provided in a commonly used electronic format if you do not request otherwise.

                Object to certain processing

                You may object to processing of your Personal data processed on the basis of a legitimate interest, on grounds relating to your particular situation and to processing for direct marketing purposes. If you have opted to receive a subscription by email each email will include an easy accessible opt-out function where you may de-register from further communication.

                Erasure

                You may have your Personal data erased under certain circumstances such as when your Personal data it is no longer needed for the purposes for which it was collected.

                Restriction of processing

                You may ask us to restrict the processing of your Personal data to only comprise storage of your Personal data under certain circumstances such as for example when the processing is unlawful, but you do not want your Personal data erased.

                Withdrawal of consent

                You have the right to at any time withdraw your consent to processing of Personal data to the extent the processing is based on your consent.

                Data Portability

                You may ask to receive a machine-readable copy of the Personal data processed on the basis of your consent or on the basis that the processing is necessary in order to perform an agreement with you, and which Personal data have been provided toAstrolabs OÜ by you (data portability) as ask for the information to be transferred to another data controller (where possible).
            Complaints to the supervisory authority

            You acknowledge that you always have the right to lodge complaints pertaining to the processing of your Personal data to the competent data protection authority if so provided under Applicable Data Privacy Law.
        Contact information

        If you have any questions or concerns regarding the processing of your Personal data or wish to exercise any of your rights, please contact Astrolabs OÜ on the contact details set forth below.