Transcript

Juice and it becomes version. 1.1. May find it at the end of the day, there's version 19. Redundant penny again how big the project is little projects, you know, typically don't even use this kind of a document especially like pretend house, okay? The title goes in here up at the top okay now where it says project short title once we see the case study it's kind of what's going to go in there, okay prepared by which is project manager, you are the project manager.

All right and then you've got a little paragraph on what the objective is. A little bit on the background and this will be. And then the project door organization so your sponsor.

Does everybody you know, okay here's something some research for you it's going to be the dean of the school for Congress, okay, you don't know how to spell that you know what it is website and find out who the dean for the school is, okay. Business owner, you put me as the business owner.

Right, you are the project manager team member are the people sitting around the desk with you. All right, you're gonna work in the sense as a team, okay? The scope we're gonna talk about the scope here just a little bit, okay the. The case study that we're gonna have actually is two parts to it, okay one is for the business school because we use the same thing and it's about the construction of this room.

You know, what they're gonna do little walls we're gonna do about furniture lighting piles and all that sort of stuff the second part is around the IT part of it okay, so you'll be filling this stuff out and we'll talk a bit more about it then we're talking about cost and time frame, okay, you're gonna have a budget a dollar figure there.

The initial time frame it's a part of it and then the milestones milestones are you know by Tuesday we're gonna have this by Wednesday, we're gonna have that by next week we're gonna do something else entirely different okay and some of this is not necessarily laid out in the case study some of you'll make up all right kind of set for your own.

Progress support should determine how often you're gonna have a communication progress report, okay meetings how often will you meet with a client now again just think about this room okay and they're gonna construct it they're gonna put it together you'll see the case study right how often you're gonna meet with people would you meet with people at once all of the example the electrical drops are down I would anything that's a major milestone that's when I would want to meet with the client okay, because if they pick it off then it's cool.

You can't come back to me later and say we didn't want it there we wanted it over there yeah, so it would make sure that it eats milestone and we did when we laid out this room IT services came up on these tables where you want them because once we cut that hole in the tile that's where it's going if you don't like it too bad is this where you want it does this how you want it even the little buttons where the buttons and the power strips are in the middle of the table, we're a part of all the decision making and they didn't go to the next step until they had Catherine McCullum.

Who was overseeing the project from the school IT services and the people that brought the tables in the furniture and all the sort of stuff and at one point. I think even the chairs were sent back. Because they didn't like the chairs wasn't the chairs that they wanted okay, so all the stuff is a part of it, so you actually make sure you cover your tail and you have these meetings.

Risks and issues okay, we'll look at those feasibility study okay, this is a health fellow stain is it feasible so from a technical standpoint is it feasible probably the most difficult pillows about this entire room what innovation to do with IT at all it was construction. And the most difficult part was about taking down this wall it was a loading wall right so it's one of those things to help reduce something like this it really puts a strain on it right so that's part when they did the feasibility study that's really spent a lot of time right but they did is when they took it down to the big old male steel beam now that runs across the whole space of this to help support the roof.

Okay, so that was one of the feasibility issues was it feasible from that kind of a technical standpoint. Then down here is where everybody signs at all right so the business owner is me sponsor is for a condor's you're the manager we all sign this off we agree that everything we talked about is what we're gonna do and that becomes what's called the charter it's like the constitution of the project got it we're all cool.

Are you with us, man? Sure look. You wait.

Uh, let's see now.

Okay, study. Go ahead and open up the case, study.

And let's have a quick read. The IT wants to implement a new learning space and the second floor receive block. Space is designed for both fixed computers and bring your own devices that flexible desks allows students to work together in groups and move to different areas of the room.

Space will hold 50 students and will be created by removing a wall between two existing classrooms emerging the tombs and the hidden one. Now, it says choose one of the two projects. We're going to do the second one. You'll see why. First one is about the construction. And it says it's okay, if you don't have any experience in it is.

Okay, because as you it's pretty much this is like a critical thinking thing. It's not a technical thing. I'm not writing a program project management is really just about can you manage a project, okay? So we're gonna read the first one just anyway the first project involves the construction and fitting out of the new learning space to this you need to work for the schedule and then subcontractors will do the work and arrange for the purchase of furniture.

The work must be scheduled around teaching construction cannot happen during the return time. The purchase instead of a IT infrastructure including computers cabling networking is not as part of this project an IT specialist is managing that area. However, this is why I've brought up this point you need to schedule.

Around both of them, right? You can't if somebody come in doing the construction without somebody's working on the other side of the project. Okay, you can't put up walls without knowing what the electricians doing and if they're done can't put a walls knowing that the plumbing isn't done. You can't have the plumber in the electrician running their stuff in the same hole.

Okay. So everybody has to work together to get things done. How do you know that there's a place right here in Hawks? Bay where that didn't work out well. Go ahead, tell everybody. Pretty sure that exact thing happened at the night period airport within the past couple years. So the builders started putting up all the cladding and internal walls in there to take it or going again because there's no power through.

So okay, so that's why planning is really really important. The airport the NBA team the new airport doing a bunch of construction out there looks pretty flash. So got a lot of construction to go but they put up the walls. Without knowing that there was electricity going to go behind the bottom of the wall.

Right there tear it all down. Poor man. Okay, let's go down the project too. This is where we are. So the second project and you're the manager now don't think your self is a student. Thank you yourself and being a manager. Second project involves the purchase. The setup and installation of all the PCs cabling and networking technology to be used in this learning space.

Learning space is have its own land, don't look. Larry Network. Guy team must be installed once construction room is done, and as soon as it is complete. And before they did they rocked in the very next exit, I think that afternoon and once again signed off they were in here putting stuff in.

It must be tested thoroughly so there are no problems once the students start using the learning space. The construction the building purchase the furniture and fitting of the room including hiding cables in the third clean are not part of your problem. You just got to take care all the technology.

A construction specialist is gonna be working with you on that for a separate project, however, you're gonna have to schedule around one another. Dependencies. The two projects will run simultaneously at the same time and we'll be divided into three stages the IT can be purchased and set up in a separate room of the new learning space as being constructed at stage one right you'll buy all the stuff and put it together somewhere else and just to make sure that everything works look we get some flash stuff in here right we'll get this happy little document feeder thing.

I don't think anybody ever uses I get these all these control switches, you know, I could set up a rocket for me here. Okay and have me all know that I like to have a lot of fun making you use that microphone. Right? So they did they put all the stuff together in a smaller.

Project in another room just to make sure that the major part look at we had one PC we know worked it was cool we didn't need to bring them all out and make sure they work and we didn't need both rooms set up we just had all this once one one area set up to make sure that it worked all right all right and they put it together then it didn't work.

Stage one project, two purchase IT and set up PCs and lands in a separate room. Stage two install PCs and the learning spaces and implement network tested thoroughly and stayed three is the cleanup of the construction as they came through and made sure the windows were clean and all that to the stock.

Stage one of both projects must be completed by the assignment due date, okay, so that's your project charter. You're gonna need more information, you know exactly what's in the scope all right and that's something you don't have in piece of paper or you don't have the scope information because we're gonna sit around we're gonna really are gonna have your your project manager hat on and I'm gonna represent the business owner.

I'm gonna tell you what I want for part of the room, okay, and when I'm doing that, I want you need to start to think this through. You're gonna have to figure out what I'm talking about. And what it kind of fits in here does that make sense? Okay, we're not gonna probably get through it all this look we get a couple of weeks to do this assignment alright and so we don't think you have to have this whole thing filled out today, you don't all right.

But what I'm going to do is I'm gonna read to you the scope of the project if one of these pens is working. I'll write it down as we go along so you have this information. Now oddly enough and I think it's a good thing. The instructions I have is the lecturer is to not give you this information but just use it.

I was a business owner so you whether you did it on paper with you did it on your laptop making notes, however, you did it you would make your own notes slip. I'm going to cheat just a little. And put some of it up here on the board. Any questions?

I'm kind of what you're going to be doing.

Anybody? Yeah me any sick. We're going to I'm going to talk about that. Absolutely. Okay. Any questions? Well, let me ask you a question. I'll ask you a question to that question. If you were in a minimal in a project you think you can ask questions. What do you think is the owner just talks to you and you go away and you just do it.

That's where the whole thing about meetings is this right? Look we went out and bought all this here. What were we thought you should use? Okay. You think it works for you? Do you like right? Do you have a meeting? Then go yeah. I think that's pretty slick. Or you know what?

No, I don't like that at all. You're gonna have plenty of meetings plenty of questions. Okay. So, let me read you the IT scope. Now expect you to I'm telling you now, you're gonna want to take some notes. Somewhere. So everyone do it makes some notes. So, I'm just gonna read this to you this time.

Okay. Make the notes you think are appropriate.

So, this is the IT scope with timing and costs. Tech needed details. Okay. Technicians that are needed. This goes really on the project plan at the charter necessarily. Oh nevermind. Alright, so we need two network servers. One is a file server. All right someplace we in store files and the other one is a domain server.

It's gonna take a half day to set that up. And it's gonna cost about $10,000 for each of these servers. Okay. There's gonna be one switch. Of 24 ports.

To probably cost you about 1200 dollars. But then we also are gonna need. A 48 port. Managed switch. Right? A managed switch as well. So we got two switches. That one's gonna run us about 2500 bucks.

Now in that switches. The 24 port. Is gonna be for 10 PCs. Two waps. A printer. Projector. Lecter PC. And we're gonna have 25% redundancy.

The NBA have an idea of what the 25% redundancy is for but it's a portfolio portal, right? We need two wireless access boards. You guys doing a wireless laptop right now? And those are gonna be about 200 bucks each. And we're gonna buy Unity gigabits.

We're gonna get 10 PCs. And that should take about two days to set up. Are you gonna take any notes? Yeah, she's doing the notes.

That's okay. Don't worry about writing that fast. We're gonna go over and over and over okay. Don't worry about it. Okay. One thing what we're gonna how we're gonna do is we're just gonna build that one PC, right rather than building them all out. We're gonna build that one and then we're gonna go spit.

Does everyone know what ghosting it means? It's taking image of it then use blasted out all the others. It goes test it goes through these tested on another PC. Problems fixed image setup on all PC's probably working out, but may need some rebuilding again. Twice on all that is 1,500 dollars each.

1500 dollars each.

You don't like that price? Yeah. Look part of the reason we're doing is I'm giving you these dollar figures and numbers is because that's where your budget's gonna come from, right? You're gonna have to lower your multiplication. We have 20 laptops. Okay, those are the cows and things you're working out of We have a two-day setup on those.

They're gonna need to have their own image so set up as separate to the PCs, but we're gonna do the same process. Okay, we're gonna build one and then goes to that. This can be about two thousand dollars each.

For laptops.

Add the cost of the technician's time to do this even if you're using the 18 employees, even if you have an internal person to do it, it's their time you've taken right? So you really need to work that out the time-wise. As causing employee and who does the job in the meantime?

All right.

Then there's data cabling all the cables that are being run. All right that cabling in termination. Two guys hmm one day to run it and terminate it you get two guys in one day. For your cable.

Power cabling and termination you can do it all the same time with a different subby you get somebody else coming in to do some of the other work, okay?

So here's the tech part of that you have 400 meters of cable. Or data. Just listen. Okay at 400 dollars.

Text $90 an hour. 1500 dollars labor for those two guys at $90 an hour.

Plus the terminating of all that stuff somebody goes around terminates it with that means is you run the cable right just drop the where they belong and somebody comes in puts all the little connectors on the end of it plugs it into the machine okay because all that cable doesn't come with it connectors on either end somebody actually comes in determining.

Bills all the little things, right? You want me to take that for you? Okay. Um, All right times to always I just ran for you as times to. One for data and one for power.

Power. Cabling a layer labor cabling and labor now with the other one. I gave you 400 meters of cable and then I gave you the guys and everything else broken down our budget for power cable plus labor is $5,000.

Okay $1,000 for the hardware. PowerPoint circuit breakers all that sort of stuff. 1500 dollars for cable. And $3,000 for labor over three days.

Power and dedicated cabling will be done differently by different suppliers if they're reputable. Cabling in termination is done by different guys. Interpret because termination typically needs more skills anybody can run a cable but making sure that all the cable ends up in the right hand of the other end.

You will still electrical termination includes wiring to the power points, which if you look on your desk, you have how many of them? Four monetary desk, at least.

So electrical terminations was wiring to the power points and connecting the wired lips to the switchboard and electrician is needed for that so that means taking all this cabling you got here running it all the way back to the electrical room terminating at the other end. Soon the exe already has all the software licenses on site, so there's no extra cost.

Ing. PCs and network setup and a temporary room. Five days plus three testing days and you have a fixed eight days boom think go beyond that it or done. Then installation to the room including cabling you have four to five days. So you got. Eight days to put together test it make sure everything works and then when they say yep, you can have the room now you get four to five days to put it all together in here.

Which shouldn't be too hard because you've already ghosted all the machines it's just a matter of physically putting it in there connecting it all up testing it making sure it works, you know, we're five days to do that.

Okay, here's a note. Audio and visual technology. Okay, that means these microphones and it's happy little red thing. All right are out of scope, they're not part of the project, okay additional screens are out of the scope. The lectures PC and desk assumed. Can you reuse the original whatever the hell that oh that means you know, the desk that we've already had in here this computer can be reused there's one that wasn't here before it's not new when these rooms were here, they were separated this is the same gear.

So we don't need buy those and we don't need to set those up. And the cows meaning the physic green thing that sits over there, we're talked about the PCs but the green thing that sits over there the plug it into at the end of the day and we lock it up that's out of the scope, don't worry about that green thing.

Okay, so we're just talking about the PC the laptops all that sort of stuff the lecture is desk and this gear is at a scope not to worry about it because we haven't talked about it, all right, we're not worried about it and the audiovisual stuff is at a scope we're not worried about it, okay, we'll get so far.

So this is done to keep the original to keep the project simple otherwise there's too many other tests.

Now. Think of all the time and everything we've already talked about timelines from top to bottom add the cost of the project manager, it's your time, it's $60 per hour.

All through the time, that's when you supposed to be right in your reports, but the entire time. At $60 an hour.

And here's the schedule. Here's the breed schedule overall instruction week one of midterm mid semester break. IT installation week two. No construction while there are classes is a specific constraint yeah that really doesn't contain us too much until it comes to dropping cables and stuff. IT installation has construction too.

With the public holidays this is invisible construction went to start early on the walls students will have to do. Both we get that part.

This last sentence. Is important when you get down the road all right so we've planned all this out we've done the chart everybody's agreed to it the lab one of the last last assignment three is what's called scope changes, so we've all agreed to this stuff everything's good everything's taken along and you find out for one reason or another it's gonna take longer than you thought so we're gonna be doing scope changes don't have to write this one down now, but in scope changes both projects are gonna take longer the laying the start of part two and stage three, okay?

Part of the reason that they don't want you to have this document is because most time you wouldn't have one right we're sitting in a room. I apologize and I said which I call you well, let's come up with a really cool company name for this. Okay. We begin idea for company name you're the project manager of company what?

It's the name of the company.

What's today? Wednesday.

Okay since you can't come up with who don't come up with one.

There. Your company the company you work for when you put it in here is the wet Wednesday Willy's limited. Okay Wednesday.

I shall come over the name then you want to do it.

As anybody want me to repeat anything. I just colored other than all of it.

That the whole unit is at a scope. No we've talked about the last tops right we've scoped out the laptop with two thousand dollar piece. The thing that you put it in we're not talking about it's out of scope. Yeah any other question yeah does the audio visual include face what does it say audio and visual doesn't count alright but that's a PC you look under the desk, there's an actual PC attached to that.

Yeah, there's a thousand cap the hardware cable termination. 400 meters of cable and 400 dollars guys are $90 an hour for total fifteen hundred dollars labor. Plus terminating is the same price, so we're looking at. You almost take guys ninety dollars per hour fifteen hundred dollars in double it.

Well it's it's times two power cable yeah you got ready power so we've talked about data one is data and there we're talking about power cable plus labor is a total of five thousand dollars.

Huh? Yeah, yeah thousand dollars for hardware. Powerpoints circuit breakers rcds 50 power points in this room. 50 points 1500 dollars for cable. $3,000 labor for three days. So that actually comes to 155500, right? At least that's how I do my math power plus cable plus leverage 5,000 it breaks it down to 1,000 for hardware.

$1,500 for labor does not equal. $5,000.

Three thousand plus one thousand is four thousand plus fifteen hundred is one. Fifty five hundred so you just fifty five hundred. All right what time is it? Quoted almost injury. Okay so was 9 o'clock work it's about 15 minutes so some of y'all got to leave at 9 o'clock all right, so what I want you to do right now in your little grooves is kind of look at your document the charter and start you just have a conversation about where some of that am I going to where would some of that information go?

Okay. Does that make sense? We've just had our meeting now it's time for you guys to start filling out this charter. Okay when you group start to figure out what goes into the starter you just had a meeting now you go home the fact you're wet will is office and you have to write this up.

The information as you said you've just given us normally we wouldn't have an approach do you have an overall budget that you add all that up as you add it all up that your budget and it all up to budget. No the answer is no in the back of my mind is the owner I typically have how much I want to do it yeah yeah.

I don't want to go above this it don't want to you know, it's okay to go below. I don't want to go above and I will blow it out yep. I couldn't give you that number because you're going to come back and wet willies with the exactly that number right?