November 12th Meeting Notes

# 2023/11/12 MEETING NOTES

## **MEETING AGENDA**
* Last Meal Service (Oct. 22th) Recap
* Pumpkin Stores
* Next Meal Service (Nov. 26th) Plans
* Donation Sheet Discussion
* Distribution of Karl's Roles
* Anti-Xmas-Xmas Event
* Next Meeting (Dec. 10th) Plans

### __Last Meal Service (Oct. 22th) Recap__
* Summary: a three-person team distributing pre-cooked, then on-site prepared (Beatrice) air-fried potatoes and carrots (brought by Vi) slathered with vegan cheese sauce (brought by Karl), with a girl volunteered to help out halfway through. We finished with giving raw carrots and potatoes in paper bags.
 * Positive response from people who got our steady flow of food.
* Not enough people and equipment.
 * Enough food to feed twice the numbers we did, but not enough kitchen people to help prep or tools to cook food.
* No literature to print off and hand out.
 * Print off flyers and a sign-up sheet for next time.

### __Pumpkin Stores__
* Emma has all the pumpkins.
 * **If another member wants to take pumpkins, arrange drop-off or pick-up with her**.
  * Dave will pick up some. His tentative plans are mashed squash.
* Beatrice suggested pumpkin soup.
* Preferably pumpkins are pre-cooked before the meal service.
 * Karl has cited they are difficult to cook on-site.

### __Next Meal Service (Nov. 26th) Plans__
* Karl, Cardman, Dave, and Beatrice are set to be at Oppenheimer Park at November 26th, 12pm to 2pm.
 * Beatrice has planned to arrive 15 minutes beforehand for any prep.
* Pumpkins already in hand.
* Potential bread donation, either Mike or Dave will pickup for the meal service.
* Potential vegetables for soup from Persia Foods from Cardman.
* Bread with pumpkin soup to dip into.
 * Pumpkin sandwiches.
2
### __Donation Sheet Discussion__
* Dave advocates for a monthly tasks subsection on our donation sheet.
 * Keeping track of the tasks people can attend to, leading up to our meal services.
* Bigger concern is reminding people it is a resource that exists and can be used.
 * Plans to actively use it and remind people of it when edited on Dave's end.
 * Plans to tell server newcomers of it when they arrive on Beatrice's end.

### __Distribution of Karl's Roles__
* Karl's leaving = his group roles must be distributed.
 * Discord moderation was tabled for later due to non-immediacy.
 * Dave has taken up Facebook moderation.
 * Beatrice has taken up communication with Oppenheimer Park.
 * Agenda-setter for meetings = rotating system from this point on.

### __Anti-Xmas-Xmas Event__
* Karl will not be around for it.
* Beatrice suggested tabling it indefinitely, not enough members to make it work.
 * Dave agrees.
* Potential regular meal service December 24th.
 * Cardman will be at home for holidays then.
* Potential meal service December 17th/31st, instead.
 * Discussion tabled for next month's meeting.
* Final note: Dave suggests asking Emma's opinion on whether her anti-xmas-xmas should be revived or tabled.
 * Beatrice agrees.

### __Next Meeting (Dec. 10th) Plans__
* Consensus of next second Sunday of December 10th, same time at 1pm.
 * Preference on text meeting as this one.
 * Discussion of alternative methods of communication or start period later as the meeting period nears.

In conclusion, a small meeting of five attendees: Karl, Dave, Beatrice, Cardman, and Dana. Reshuffling the organizational distribution was the key note, given Karl's indefinite leave of absence. Methods to bring more group activity through the donation sheets (pinned in #general) and literature were discussed, with plans for a pumpkin-heavy diet for the next meal service.

Any attenders, let me know if anything was missed. :) Any non-attendees, feel free to say anything to share. :flag_black: