Secretary

more than paperwork:
1. keep and maintain hte general records of the club
2. update membership list
3. keep and update the leo service and membership report in ylci
4. assist leo treasurer i the collection of dues and other financial obligations
5. submit applications for district and lci awards
//can submit spotlight on children once per year, membership growth, leo of the year
6. help leos to enrol for training programs (schoolfor club officers, cld orientation and LEO)
7. record all metings and attendances
8. prepare and submit regular and annual reports
9. send notices, agendas and minutes of meetings as directed by the President and BoD
10. Read out letters received and reply as directed by the President and BOD
11. Hand over all documents and files in proper condition to the successor at the end of term

At the end of the fiscal year, enter details of new BoD (LEO-72)
//Submit before 1st May.


Funds obtain from projects go to project accounts(money for the public)
Membership fees goes to admin accounts(money for the members)

Issue receipts under the name of the sponsoring Lions Club where required [ eg "Lions Club of ABC" (LEO CLUB OF ABC) ]

Notice of Meetings sent 2 weeks before meeting

Meeting agenda
- Call to order by president
- roll call and apologies( apologies refers to absences of members that have given due notification with valid reasons)
- opening remarks by president
- confirmation of previous meeting minutes
- report by secretary
- report by treasurer
 *administration account
 *project account
 *bills of payment
- reports past projects
- reports upcoming projects (report updates and info)
- new business(anything that doesnt fall under the above 2, eg: club vest)
- comments by Leo advisor and faculty advisor


Year Planner
-Needs to be settled asap(OC and budget too ) submit to lion alan so he knows what's up

Email Etiquette
1. Don't write in ALL CAPS
2. Be wary of abbreviations and emojis.
3. Do not send email without email content.( There must always be a message)
4. Proper email content ( Word requests properly when asking for approval or opinion)
5. PDF your document
6. Avoid sending mass letters( e.g. cabinet officers ( send separate personalised emails ))

Important dates
-5th of each month : service and membership report
- before august 31 : Yearly planner and Budget
- october 12 : world sight day
- nov 14: world diabetes day (LIONS CLUB PUSHING FOR THIS)
- october: leo club membership growth month
- december 5 : international leo day
- march: nomination of club officers
- before april 15: election of officers
- april - leo awareness month
- Before May 1 - LEO 72
= End may or early june: Leo Forum
- Before June 1 : LEO - LOY (international award, each district can only send one)
- June5 : World Environmental Day

Monthly Report:
Send your reports by 5th of each month
send to alan, cc the rest all in ONE email  alan.thoo@damansarametro.com
cecilia grannylions@gmail.com
carrie simcarrie.97@gmail.com
cc leo advisor
cc sponsor president
leo cabinet district308b2leocabinet@gmail.com

Service and membership report:
IF no projects, send membership report only
Project secretary,oc, treasurer send details within 3 days to ME

Report projects that we are in the committee of
========================================================================================
MyLCI

DOwnload and print service report every month and send to alan thoo

membership report