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- <body>
- <h2 class="h2">Types of editing</h2>
- <div class="container mt-3 mb-5">
- <p class="lead">From IP Ed., the Institute of Professional Editors, Limited:</p>
- <p>The tasks that an editor performs can be grouped broadly into three levels: substantive editing, copyediting
- and proofreading. A comprehensive edit involves all three levels of edit.</p>
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- <h4 class="card-title">Substantive</h4>
- <!--Text-->
- <p class="card-text">Substantive editing (sometimes called structural or content editing) aims to
- ensure that the structure, content, language, style and presentation of the document are
- suitable for its intended purpose and readership.</p>
- </div>
- </div>
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- <div class="card mb-5">
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- <div class="card-body">
- <!--Title-->
- <h4 class="card-title">Copyediting</h4>
- <!--Text-->
- <p class="card-text">Copyediting aims to achieve accuracy, clarity and consistency in a document. It
- does not involve significant rewriting, providing a single authorial voice or tailoring text to
- a specific audience – these belong to a substantive edit</p>
- </div>
- </div>
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- <div class="card mb-5">
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- <div class="card-body">
- <!--Title-->
- <h4 class="card-title">Proofreading</h4>
- <!--Text-->
- <p class="card-text">Proofreading (usually called this but sometimes known as verification editing)
- involves checking that the document is ready to be published. It includes making sure that all
- elements of the document are included and in the proper order, all amendments have been
- inserted, the house or other set style has been followed, and all spelling or punctuation errors
- have been deleted.</p>
- </div>
- </div>
- <!-- Card -->
- </div>
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- <p>All of these levels of edit are essential in producing a high-quality publication, whether on paper or
- onscreen. They are performed at different times in the publication process and are not necessarily performed
- only once. The three levels usually overlap to some degree; an editor hired to do a copyedit is quite likely
- to also perform some of the tasks usually associated with a substantive edit. (IPEd)</p>
- </div>
- <h2 class="h2">Where to begin</h2>
- <div class="container mt-3 mb-5">
- <p class="lead">Whether editing another writer’s work or your own, a substantive edit starts in a familiar
- place: who is your audience and what are your goals? If editing your own work, revisit the audience and goal
- analysis you developed at the beginning of your writing process. If you are writing someone else’s
- work, ask to see their analysis or have a brief conversation about it before you even begin to look at what
- they’ve done. Ensure you’ve answered these questions before moving to the next steps:</p>
- <div class="container mt-5">
- <div class="row">
- <div class="col-sm-4 mb-5">
- <div class="flip-card">
- <div class="flip-card-inner card">
- <div class="flip-card-front card card-body">
- <div class="title">Question 1</div>
- </div>
- <div class="flip-card-back black-text card-body">
- <div class="white-text h5"><em>What is the purpose of the document?</em></div>
- </div>
- </div>
- </div>
- </div>
- <div class="col-sm-4 mb-5">
- <div class="flip-card">
- <div class="flip-card-inner card">
- <div class="flip-card-front card card-body">
- <div class="title">Question 2</div>
- </div>
- <div class="flip-card-back black-text card-body">
- <div class="white-text h5"><em>Who will read it and why?</em></div>
- </div>
- </div>
- </div>
- </div>
- <div class="col-sm-4 mb-5">
- <div class="flip-card">
- <div class="flip-card-inner card">
- <div class="flip-card-front card card-body">
- <div class="title">Question 3</div>
- </div>
- <div class="flip-card-back black-text card-body">
- <div class="white-text h5"><em>What should readers know or do as a result?
- </em></div>
- </div>
- </div>
- </div>
- </div>
- <div class="col-sm-4 mb-5">
- <div class="flip-card">
- <div class="flip-card-inner card">
- <div class="flip-card-front card card-body">
- <div class="title">Question 4</div>
- </div>
- <div class="flip-card-back black-text card-body">
- <div class="white-text h5"><em>How much do readers already know about the subject?
- </em></div>
- </div>
- </div>
- </div>
- </div>
- <div class="col-sm-4 mb-5">
- <div class="flip-card">
- <div class="flip-card-inner card">
- <div class="flip-card-front card card-body">
- <div class="title">Question 5</div>
- </div>
- <div class="flip-card-back black-text card-body">
- <div class="white-text h5"><em>In what circumstances will they read it?
- </em></div>
- </div>
- </div>
- </div>
- </div>
- <div class="col-sm-4 mb-5">
- <div class="flip-card">
- <div class="flip-card-inner card">
- <div class="flip-card-front card card-body">
- <div class="title">Question 6</div>
- </div>
- <div class="flip-card-back black-text card-body">
- <div class="white-text h5"><em>Will they read the document from start to finish or
- select sections?
- </em></div>
- </div>
- </div>
- </div>
- </div>
- <div class="col-sm-4 mb-5">
- <div class="flip-card">
- <div class="flip-card-inner card">
- <div class="flip-card-front card card-body">
- <div class="title">Question 7</div>
- </div>
- <div class="flip-card-back black-text card-body">
- <div class="white-text h5"><em>Will they use the document for reference or information?
- (IPEd)
- </em></div>
- </div>
- </div>
- </div>
- </div>
- </div>
- </div>
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- <a class="btn btn-outline-elegant" data-toggle="collapse" href="#questions-list" aria-expanded="false"
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- <i class="fas fa-list"></i> List All
- </a>
- </div>
- <!-- / Collapse buttons -->
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- <div class="collapse" id="questions-list">
- <div class="mt-3">
- <ul>
- <li><em>What is the purpose of the document?</em></li>
- <li><em>Who will read it and why?</em></li>
- <li><em>What should readers know or do as a result?</em></li>
- <li><em>How much do readers already know about the subject?</em></li>
- <li><em>In what circumstances will they read it?</em></li>
- <li><em>Will they read the document from start to finish or select sections?</em></li>
- <li><em>Will they use the document for reference or information? (IPEd)</em></li>
- </ul>
- </div>
- </div>
- <!-- / Collapsible element -->
- </div>
- <h2 class="h2">Components of substantive editing</h2>
- <div class="container">
- <p class="lead mb-4 mt-4">Now that you have familiarized yourself with the audience and goals of the document,
- you can begin the edit, focusing on three major components: structural review, language and style editing,
- and clarity of presentation.</p>
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- <div class="card-deck">
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- <!--Title-->
- <h4 class="card-title">Structural review</h4>
- <!--Text-->
- <p class="card-text">The goal of the structural review is to, uh, review the structure. You’re
- assessing if anything is missing or unclear, if anything needs to be added or rewritten, if the
- structure makes sense, if the document has a logical flow, and if it can be easily navigated. If
- a document outline was developed before the document was written, it will be helpful to review
- it as well. Remember, your job as an editor isn’t to do the rewriting, but rather to act
- as a pilot-audience, pointing out areas that need to be improved.</p>
- </div>
- </div>
- <!-- Card -->
- <!-- Card -->
- <div class="card mb-5">
- <!--Card content-->
- <div class="card-body">
- <!--Title-->
- <h4 class="card-title">Language and style editing</h4>
- <!--Text-->
- <p class="card-text">Many professional documents are written by more than one person. Time should be
- taken during a substantive edit to ensure the document has a clear, unified voice. You also need
- to ensure the voice is effective and appropriate for the audience. Make note of jargon and
- technical terms.</p>
- </div>
- </div>
- <!-- Card -->
- <!-- Card -->
- <div class="card mb-5">
- <!--Card content-->
- <div class="card-body">
- <!--Title-->
- <h4 class="card-title">Clarity of presentation</h4>
- <!--Text-->
- <p class="card-text">Finally, you want to ensure that the presentation of the document is clear and
- consistent. In this step, you’ll want to check that the document hierarchy makes sense
- (heading levels are used consistently throughout) and the headings clearly describe the contents
- of the section, that images and tables are well-placed, well-designed, titled and captioned, and
- that references are used wherever necessary.</p>
- </div>
- </div>
- <!-- Card -->
- </div>
- <!-- Card deck -->
- <p>All of these levels of edit are essential in producing a high-quality publication, whether on paper or
- onscreen. They are performed at different times in the publication process and are not necessarily performed
- only once. The three levels usually overlap to some degree; an editor hired to do a copyedit is quite likely
- to also perform some of the tasks usually associated with a substantive edit. (IPEd)</p>
- </div>
- <div class="container mt-4 mb-5">
- <div class="alert alert-warning" role="alert">
- <p>That’s it for part one of this two-part lesson. Next week, we’ll get into the nuts and bolts
- of how to perform a substantive edit. If you want to get started on your peer edit, spend this week
- familiarizing yourself with the blog post’s audience and goals, and then read through the post,
- jotting down some first impressions. Don’t do any actual editing yet, though! You can find your
- partner in the assignment description <a
- href="/d2l/common/dialogs/quickLink/quickLink.d2l?ou=473194&type=dropbox&rcode=CENCOL-2064863"
- target="_self">here</a>.</p>
- </div>
- </div>
- <p class="footer">Communications-Professional Writing - School of Communications, Media, Art, and Design</p>
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