Executive Assistant to the CEO - Application Due March 27th

Executive Assistant to the CEO - Application Due March 27th
BOULDER UNREASONABLE GROUP FULL-TIME
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At Unreasonable Group, we believe entrepreneurs building rapidly scalable businesses are our best bet for solving the most significant social and environmental challenges. Every day, our team strives to give these entrepreneurs tackling BFPs an unfair advantage. We do this by connecting entrepreneurs with the networks of mentors, investors, businesses, policy makers, and specialists they need to scale. We also run world class events and programs such as Unreasonable Impact in partnership with Barclays, Unreasonable Goals in partnership with the U.S. State Department, and Project Literacy in partnership with Pearson. To get a feel for what this looks and feels like, check out our Unreasonable Impact in 60 Seconds video.

We are now on the search for an experienced Executive Assistant to the CEO; one who is a GYSHIDO master and voraciously passionate about execution, detail, communication, and putting a positive dent on history. To be really clear, we are not looking for someone who sees an EA position as a stepping stone to another job inside the organization, but rather a career role they love to do and want to grow within.

Directly reporting to and working hand-in-hand with Daniel Epstein, our founder and CEO, the Executive Assistant is a crucial position on our team that supports the needs of our CEO and will in turn be one of the most critical roles across our organization. The ideal candidate for this role demonstrates strategic thinking and an ability to develop new (and run existing) project management and organizational systems; shows empathy and poise; has no problem speaking the truth to power; is obsessively detail oriented and addicted to research and implementation of tasks; ideally has an eye for design and most notably, has multiple years as an Executive Assistant to other CEOs.

Responsibilities // We know it will take months if not years to work up to all these responsibilities, but wanted to be upfront about our hopes...

Schedule meetings and manage complex calendars for the CEO (who oversees entire bodies of work and business units and manages multiple projects, client relationships, and numerous teams at all times).

Provide strategic support to ensure that the CEO has the time, resources, and materials needed to accomplish his goals.
Train our CEO on how to most effectively work with an Executive Assistant. You will be his first EA, and he is humble enough to know that he will need your help in understanding how to most effectively work together.

Communicate regularly with the CEO, when he is in the office and working remotely (about 60% of his time he is traveling for work), to ensure he is apprised of changes to his calendar or to the work of his teams.

Keep the CEO organized with meeting materials and immediate priorities (who needs what by when); this includes inbox management and communication/response strategies.

Manage all incoming email and messages across all social media channels on behalf of the CEO, responding, organizing, and escalating priority messages when appropriate. Run errands on behalf of the CEO to ensure his bandwidth is as leveraged as possible for key priorities of strategic importance to the organization.

Research, identify, and organize extensive lists of prospective investors, partners, entrepreneurs, etc., and reach out to them directly on behalf of the CEO to schedule meetings and extend relevant invitations.

Help to organize, plan, and manage small events when requested by the CEO. Manage an often-changing calendar with internal and external parties utilizing multiple calendars.

Manage a heavy travel schedule and arrange all of the CEO’s travel in accordance with his preferences and schedule — including upkeep of frequent flier accounts, flights, lodging, car service, physical activities, social engagements, business appointments, and special events, etc. as well as the arrangements for other accompanying parties, mostly utilizing online resources and anticipating many changes.

Assess and prioritize all issues that require the attention of the CEO, and maintain proper record keeping and filing systems for all work.

When requested, sit in on meetings with the CEO and take detailed notes, as well as communicate and manage follow up from all parties involved.

Help manage the CEO’s social media accounts including Facebook, Twitter, LinkedIn, etc.
Develop and maintain an accurate contact database, ensuring personal notes and customized gifts are sent out to key contacts and relationships of the CEO and Unreasonable when appropriate (ex: birthdays, holidays, or thank you packages for mentors after they participate in an Unreasonable program).

Welcome the CEO’s guests by greeting them, in-person or on the telephone; answering or directing inquiries in a professional and personable manner.

Prepare expense reports for CEO.

Assist with the office administration of the company (i.e. the mail, coordination with our landlord on big events, and tactical company-wide emails).

Who we're looking for // We know no one will meet all these criteria, but wanted to list out the types of attributes we are seeking...

You must have at least 5 years of Executive Assistant experience in a fast-paced executive office.
You consider yourself an expert in Microsoft Office applications (Word, Excel, Outlook), Mac OS, and in all Google applications.

You are what we would refer to as a ​GyShiDo​ Master.

You think and operate strategically. You are responsible for prioritization and planning. You are three steps ahead of the CEO, constantly anticipating problems and fixing them before they occur—then fixing them again when everything changes.
You’re curious and passionate about entrepreneurs and BFPs – the rhythms and dynamics that make Unreasonable work – and are proactive in finding ways to enable our CEO and our business. You seek a deep understanding of the context of our work and use that understanding to prioritize and make trade-offs.

You bring a fusion of systems thinking and creativity in your ability to see the whole picture, understand the complexity of our business, and use excellent judgment in finding innovative ways to get the work done.

You demonstrate courage and optimism. You use excellent communication skills to gain the context necessary to perform tasks, and you adopt a can-do attitude. You are unfazed and adaptable in the face of change.

You recognize what’s most important to tackle, in what order, and are prepared to make informed, independent decisions.
You take pride in accuracy and professionalism. You show great attention to detail, thoroughness, and follow-through; you believe that when work is done well, the magic is in the details.

You don’t hesitate to speak truth to power. If the CEO is falling behind on key priorities or not being as effective as possible when strategy demands it, you will not hesitate to tell him that he needs to self-correct. You are candid, honest, and kind in your feedback, but you do not hold back.

You are always on time with everything you do.

You represent Unreasonable with graciousness and poise, minimizing the ripple effect on your teams should problems arise.
You love collaborating in teams of diverse talents and skills, taking on work in a collegial, collaborative, open and friendly way.

You approach problem-solving with an open mind and are willing to take a leadership position with your peers to ensure best practices become standard for the admin team.

You are an expert multi-tasker, able to seamlessly shift between people, priorities, modes of communication, and technology platforms, without dropping an tasks at hand.

You have experience building and managing contact management systems.

You’re a voracious learner, using your time at Unreasonable to build mastery around the skills you need in both your work and life.

You show up with empathy, humanity and generosity. Your intent with all your work is to create positive impact – for leaders, your team members, and beyond.

You believe deeply in the importance of transparent and honest communication in what you write, how you interact with your team, and by always following up and following through on your word.

You are not the type of person who says, “That’s not my job."

You are willing and eager to be in a supportive role to help fill gaps and needs for our CEO and to ensure that he is in the most leveraged and effective position as possible across the organization and the broader Unreasonable network.

You are willing to learn things you don’t know and do whatever it takes to get the job done.

You are willing to work flexible hours, including some evenings and weekends, and you understand that this comes with working with an entrepreneurial CEO.

You don’t hesitate to ask for help when it is needed and before it is too late.

As you read about ​Unreasonable’s core values​, you get more and more excited with each value you come across.

Bonus points if you...

You are proficient in the Adobe Suite (Photoshop, Illustrator, InDesign, etc.), and those closest to you say you have an eye for design.

You are proficient in building and maintaining websites and web platforms.

You love dogs. Our CEO is obsessed with his dog “Kaya,” and watching her will certainly be a part of the role.

You are experienced with bookkeeping in QuickBooks, as well as account reconciliation and understanding of basic company financials.

You speak multiple languages and have lived for multiple years outside of the US.

SOMEONE WHO DOES THIS JOB WELL MAY GO ON TO...

Get recruited by Oprah to be her Executive Assistant help run her empire (note: if this happens, we will understand if you want to move on from Unreasonable =) .

Continue to serve as our CEO's trusted confident and Executive Assistant and help build Unreasonable Group into the decades to come. Unless Oprah poaches you, that is our preference =).

Application Timeline

March 17th​: Application goes live.
March 27th @ 5:00pm MST: Your application is due ​(note: should take less than 20 minutes to complete).
March 28th - 31st: If you are invited to the next round of the process, we will schedule a 20 minute phone call with you
March 28th - April 1st @ 11:59pm MST: We will give select applicants a small "trial project" representative of the type of work associated with this position. though we will give you 5 days to finish your "trial project," is should only take a few hours to complete.
April 3rd-5th: Assuming both of us want to continue exploring the potential of working together, we'll fly you out to Boulder, Colorado, to meet with our team and CEO.
April 6th: We will conduct reference checks on the two to three most compelling applicants for this position.
April 7th: Assuming you made it through reference checks, you will be notified whether or not the position is yours.
April 17th​: Start date! =) Ideally, you'll be able to join the company full time no later than April 17th, 2017.
“The object of life’s journey is not to arrive at the grave safely in a well preserved body, but rather to skid in sideways, totally worn out, shouting, ‘Holy Shit, What a Ride!'”—Mavis Leyrer

*BFPs is an acronym that stands for 'Big F**king Problems.' Example BFPs are that 757 million people are illiterate and can't read this sentence or that 250 million adolescent girls currently live on less than $2 a day, etc.

https://jobs.lever.co/unreasonablegroup/3fd33c31-da24-4184-8 as of March 22, 2017