oct22-iacp iacp_development_notes #2



Title: [READY] Deposit for CMS Implementation 	Amount: $5,000.00 	Due Date: 07/01/2011
Payment Description:
Billed? Yes 	Invoice: 0711-113 	Bill Date: 07/22/2011

Title: Final Payment for CMS Implementation [CB READY] 	Amount: $5,000.00 	Due Date: 08/15/2011
Payment Description:
Billed? Yes 	Invoice: 0811-234 	Bill Date: 08/31/2011


Pricing Description:

    F.     CMS Implementation

    It is our understanding that the IACP would like to use DotNetNuke (DNN) to power the new Youth-Oriented Policing site. We propose to implement a separate installation of DNN in order to support the developed taxonomy and allow IACP staff to manage the site content.

    Matrix Group will provide the following services:

    ?     Conduct a 1-hour interview with IACP and IT staff to determine requirements
    ?     Create an analysis of CMS workflow needs (text entry, reviewing and editing, who has permission to publish to the site, how a newsfeed will function, etc.) while taking the site design into consideration
    ?     Develop requirements for each document type. For example, proposed document types could include:
    o     News Items
    o     Facts and Figures
    o     FAQs
    ?     Build in a calendar module to manage events
    ?     Implement the taxonomy (categorization list) that will allow IACP to categorize content by topic, geography, agency type and resource type
    ?     Customize a separate implementation of DNN to support the final list of document types, taxonomy and publishing rules.
    ?     Create the necessary document types and display/publishing options
    ?     Implement the new site design within the CMS templates
    ?     Link up CMS admin pages under a password protected admin directory
    ?     Enable page rating, send to a friend, contact us form, and ShareThis on social bookmarking sites
    ?     Create up to four RSS feeds

    Price: $10,000


Related Webmasters:
Contract Negotiations - IACP Youth Oriented Policing (04/08/2011)


Related Projects:
Featured Program or Agency [Closing. Made part of 'Searchable Directory']
Goal Setting and User Personas
IACP Youth - Web Design
IACP Youth Searchable Program Directory
IACP Youth: CMS Implementation
IACP Youth: Site Build, Resource Library and Site Search
Navigation and Wireframes [DONE]
Taxonomy [DONE]


Specifications:

Specifications for IACP Youth-Oriented Policing CMS
Last updated June 7, 2011 by J. Pineda


*** Background

* The site will be implemented in the latest version of DNN.

* The site will be hosted separately from the main IACP site, under its own domain.

* This site is grant-funded so it will be for the public and law enforcement in general. There will be no tie-in with the IACP membership database.


*** CMS Doc Types

Although DNN doesn't really support doc types, there will be content collections for this site.

** Branding Area

Branding area will have image + text, video + text

Fields
-- date
-- upload an image
-- enter text
-- URL
-- publish to

Publishing rules
-- rotate after 10 seconds
-- land on a random image upon refresh

Want the ability to set the order of the branding area on each page

Want the ability to publish branding images on the home page; want flexibility on the number in each branding area

When click on a branding image, you should go to the URL

If the branding area has a video, video should play in the branding area or open up a modal window


** News

Fields:
Date Entered
Publish Date
Archive Date
Title
Summary
Full-Text or URL or upload
Contact Info
Publish to
Category(ies)

Publishing rules:
-- News will publish to: home page and News
-- On News view, display related News based on taxonomy/category
-- More News on the home page will link to a page that shows news from current year
-- At bottom or left navigation, there should be links to Archives by Year


* Training

Fields:
Start Date
End Date
Start Time
End Time
Name
Type (dropdown, e.g., Webinar, Meeting)
Location
Address
City, State or Province
Country
Category(ies)
Description
URL
Contact info

Publishing rules:
-- Want the ability to enter start and end times for each day of multi-day events
-- For some events, IACP is just providing a listing
-- For IACP events, visitors will be linked to the IACP site and online registration
-- Events will publish to: home page, Trainings calendar

Calendar:
-- need a page that shows all upcoming Trainings
-- need the ability to filter by: IACP vs. 3rd party, category, training type (if applicable)


** Resources

The Resource Library will be resources submitted by other agencies. These will represent model policies and procedures that other agencies can use.

Fields:
Date Entered
Title
Type (dropdown: Policy, Procedure, Best Practice, Training Materials, Forms, PR Materials)
Summary
Full-Text or URL or upload
Contact Info - individual, agency, city, state
Publish to
Category(ies) (check boxes)

Publishing rules:
-- Resources will publish to Resource Library
-- There will be list of new resources on the home page
-- Landing page will show latest resources
-- There will be the ability to search/filter the Resource Library by: Date Enter (range), Keyword, Type, City, State, Category


*** Taxonomy

There is an over-arching taxonomy for this entire project. Everything should be taggable, including News, Trainings, Resources

Each piece of content can be tagged by one or more categories/taxonomy items


*** Non-Doc Types/Static Pages

* There will be a number of non-doc types on this site, including:
-- About
-- Technical Support
-- Contact Us


ORIGINAL PROPOSAL

F.     CMS Implementation

It is our understanding that the IACP would like to use DotNetNuke (DNN) to power the new Youth-Oriented Policing site. We propose to implement a separate installation of DNN in order to support the developed taxonomy and allow IACP staff to manage the site content.

Matrix Group will provide the following services:

?     Conduct a 1-hour interview with IACP and IT staff to determine requirements
?     Create an analysis of CMS workflow needs (text entry, reviewing and editing, who has permission to publish to the site, how a newsfeed will function, etc.) while taking the site design into consideration
?     Develop requirements for each document type. For example, proposed document types could include:
o     News Items
o     Facts and Figures
o     FAQs
?     Build in a calendar module to manage events
?     Implement the taxonomy (categorization list) that will allow IACP to categorize content by topic, geography, agency type and resource type
?     Customize a separate implementation of DNN to support the final list of document types, taxonomy and publishing rules.
?     Create the necessary document types and display/publishing options
?     Implement the new site design within the CMS templates
?     Link up CMS admin pages under a password protected admin directory
?     Enable page rating, send to a friend, contact us form, and ShareThis on social bookmarking sites
?     Create up to four RSS feeds

Internal Notes:

http://www.dotnetnuke.com/Products/Products-Overview.aspx
which edition of DNN
http://www.dotnetnuke.com/Products/Compare-Editions.aspx

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International Association of Chiefs of Police - Youth

    Client's Current Projects
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    Client's Current Work Requests

    Edit Project Specs
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    Track Your Time

Project Title: IACP Youth: CMS Implementation
Final Deadline: 08/31/2011
Project Manager: Caroline Bergmark
Client Contact: Cheena Singh, Kelly Burke
Project Staff: Jessica Parsley
Project Closed: 09/14/2011
Accounting Code: Database
Project Category: CMS - Documents

Project Milestones:
Add Milestone

Milestone: install DNN 6 on dev site Edit Milestone  Track Time
Assigned To: Harout Tchekrekjian, Andy Tomasello
Publish To:
Due Date: 08/08/2011
Done: Completed
Status of this Milestone:
Date Changed 	Status 	Changed By 	Comments
08/02/2011 	Marked Completed 	Harout Tchekrekjian 	No Comments
08/01/2011 	In Progress 	Harout Tchekrekjian 	No Comments
Notes
HT_20110802>

Info sent to Caroline.

#####

HT_20110801>


URL: http://iacpyouth.matrixdev.net/Default.aspx

Dev site has already been in place.

Installed DNN 6.0.0
Database is on server LUKE
- db name: IACPyouth_DNN
- db user: sa_iacp
- db pass: ***********

Host account
First name: matrix
Last name: superadmin
Username: matrixsuperadmin
password: *********** <-- See IT
email: webmasters@matrixgroup.net

Portal Administrator
First Name: Portal
Last Name: Admin
Username: ************ <-- See IT
password: ReQ3!mBrEf
email: webmasters@matrixgroup.net


#####


install DNN 6 on the devsite here:

https://intranet.matrixgroup.net/projects/index.cfm?fuseaction=viewMilestone&project_id=5454&milestoneID=44399

______________________________________________________________

Need a dev site - for new IACP site.
www.youthfocusedpolicing.org
Community Edition DNN
please purchase and install the latest DNN


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International Association of Chiefs of Police

    Client's Current Projects
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Project Maintenance

submit update
Project Updates from Matrix
View All Messages

    04/08/2009 [LAUNCH] Donation form
    04/08/2009 [NEED APPROVAL] Donation form, email changes
    04/08/2009 [NEED APPROVAL/QUESTION/UPDATE] Donation form changes; signature; budget update

...more
submit feedbackProject Feedback from Client

    04/08/2009 Donation form, e-mail, etc
    04/06/2009 Foundation: donation page, confirmation page and e-mail
    04/06/2009 RE: [NEED APPROVAL] Foundation donation form changes ready for testing

...more
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Project Milestones
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view all milestones with notes

Project Title: IACP Foundation Migrate Site to DNN
Final Deadline: 02/13/2009
Project Manager: Andrew Smith, Jen Lesar
Client Contact: Petey Casstevens
Project Staff: Jessica Parsley, Nguyen Tran, Adrian Turner
Project Closed: 06/10/2009
Accounting Code: Database
Project Category: Implementation - HTML, Other
Billable Time Information
Rate 	Estimate 	Actual 	Remaining
Administration 	0 	0:45 	-0 :45
Consulting 	0 	0 	0
Content Specialist 	0 	0 	0
Database Admin 	0 	0 	0
Designer 	0 	0 	0
Front-End Developer 	0 	0 	0
Help/Support 	0 	0 	0
Information Architect 	0 	0 	0
New Biz Dev 	0 	0 	0
On-site Support 	0 	0 	0
Programmer 	0 	37 	-37
Programmer-MAXX 	0 	0 	0
Project Manager 	0 	9:15 	-9 :15
Sr. Consulting 	0 	0 	0
Sys Admin 	0 	1:15 	-1 :15
Tester 	0 	0:30 	-0 :30
Training 	0 	0 	0
Webmaster 	0 	9:30 	-9 :30
Other 	0 	0 	0
Total 	0 	58:15 	-58 :15


Project Keywords:

There are currently no project keywords

Project URL(s):

http://www.theiacp.org/Foundation/

    04/01/2009: Project Feedback - Edits to Foundation donation form and email
    IACP_Fdn_DONATION_PAGE.doc
    IACP_Fdn_EMAIL_REPLY.doc

    01/13/2009: Project Feedback - Schema for IACP Foundation
    WebsiteLayoutJan_2009_1.xls

Project Pricing: add/edit

Title: ASPMail (SMTP Component) License 	Amount: $56.94 	Due Date: 03/02/2009
Payment Description:
email component for IACP. Purchase per Chuck Everhart and Jen Lesar on 3/2/09
Billed? Yes 	Invoice: 0309-223 	Bill Date: 03/31/2009

Title: One Time Billing for Site Build 	Amount: $1,091.25 	Due Date: 03/16/2009
Payment Description:
Site build (Foundation as section in iacp.org): $1091.25

This is what jen sent to client as total cost, doesn't include much if any pm time
Billed? Yes 	Invoice: 0309-223 	Bill Date: 03/31/2009

Title: One Time Billing for Donation Form 	Amount: $4,770.00 	Due Date: 03/16/2009
Payment Description:
Donation form: $4770.00

This is what jen sent to client as total cost, doesn't include much if any pm time
Billed? Yes 	Invoice: 0309-223 	Bill Date: 03/31/2009


Pricing Description:


Related Webmasters:
Remember Me Functionality For IACP Website (02/12/2009)


Specifications:

Internal Notes:

***3/2/09, ECM purchased license for e-mail componant for Nguyen***

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International Association of Chiefs of Police

    Client's Current Projects
    |
    Client's Current Work Requests

    Edit Project Specs
    |
    Edit Project Billing
    |
    Track Your Time

Project Title: IACP Foundation Migrate Site to DNN
Final Deadline: 02/13/2009
Project Manager: Andrew Smith, Jen Lesar
Client Contact: Petey Casstevens
Project Staff: Jessica Parsley, Nguyen Tran, Adrian Turner
Project Closed: 06/10/2009
Accounting Code: Database
Project Category: Implementation - HTML, Other

Project Feedbacks/Updates

Date: 04/08/2009
From: Jen Lesar
To: Petey Casstevens
CC: (Team Members) Nguyen Tran  Andrew Smith  Adrian Turner  Jessica Parsley  Jen Lesar
CC: (Client Staff Members) Chuck Everhart
CC: (Other)

Subject: [LAUNCH] Donation form

Message:
Hi Petey,

Congratulations! The donation form is linked up and active, so the credit card donations can start pouring in!

http://www.theiacp.org/Foundation/Donate/tabid/524/Default.aspx

Let us know if you would like any other changes,
Thanks!
Jen

DO NOT HIT REPLY when giving feedback on this Project!

To provide feedback on this project, please use the Send Project Feedback form at:
http://clients.matrixgroup.net/projects_db/index.cfm?fuseaction=send_feedback&project_id=4176

By using the Send Project Feedback link, you will be storing your feedback in the projects database; your comments will be part of the communications archive for this project.

Thank you!

Jen Lesar
Matrix Group International, Inc.
1033 N. Fairfax St., 2nd Floor
Alexandria, VA 22314
Phone: (703) 838-9777 ext 3009
Fax: (703) 838-9799
jlesar@matrixgroup.net


Date: 04/08/2009
From: Petey Casstevens
To: Nguyen Tran  Andrew Smith  Adrian Turner  Jessica Parsley  Jen Lesar  Petey Casstevens
CC: (Team Members) Nguyen Tran  Andrew Smith  Adrian Turner  Jessica Parsley  Jen Lesar
CC: (Client Staff Members) Petey Casstevens
CC: (Other)

Subject: Donation form, e-mail, etc

Message:
Jen,

Yes please proceed and please link up when you've changed the file name. Just let me know when we're ready!

Thank you,

Petey


Petey Casstevens
International Association of Chiefs of Police
Phone: (703) 836-6767 x367
casstevens@theiacp.org


Date: 04/08/2009
From: Jen Lesar
To: Petey Casstevens
CC: (Team Members) Nguyen Tran  Andrew Smith  Adrian Turner  Jessica Parsley  Jen Lesar
CC: (Client Staff Members)
CC: (Other)

Subject: [NEED APPROVAL] Donation form, email changes

Message:
Hi Petey,

Just wanted to confirm that we got the additional change, via Chuck, to remove the word "modern" from the email. That change has been made, and if I understood Chuck correctly, you are ready to push everything live -- could you confirm?

Also, do you want us to link up the first bullet on
http://www.theiacp.org/Foundation/Donate/tabid/524/Default.aspx
or would you prefer to do it yourself? (If the latter, just don't do it quite yet, as we'll be changing the filename from donatetest.asp!)

Thanks,
Jen


DO NOT HIT REPLY when giving feedback on this Project!

To provide feedback on this project, please use the Send Project Feedback form at:
http://clients.matrixgroup.net/projects_db/index.cfm?fuseaction=send_feedback&project_id=4176

By using the Send Project Feedback link, you will be storing your feedback in the projects database; your comments will be part of the communications archive for this project.

Thank you!

Jen Lesar
Matrix Group International, Inc.
1033 N. Fairfax St., 2nd Floor
Alexandria, VA 22314
Phone: (703) 838-9777 ext 3009
Fax: (703) 838-9799
jlesar@matrixgroup.net


Date: 04/08/2009
From: Jen Lesar
To: Petey Casstevens
CC: (Team Members) Andrew Smith  Jessica Parsley  Jen Lesar
CC: (Client Staff Members) Chuck Everhart
CC: (Other)

Subject: [NEED APPROVAL/QUESTION/UPDATE] Donation form changes; signature; budget update

Message:
Hi Petey,

It's getting close! We've made the changes you requested to the donation form, thank you page, and confirmation email, with one exception: I was a little confused by your last message as to whether you wanted the signature on the thank you page, on the email, or on both. The former is very easy and will appear for everyone; the second is not hard either, but will likely require a little testing to get the right look in both text and HTML-compatible readers. Just let us know what you'd like us to do.

I also realized that we haven't provided you a budget update lately, but wanted to take the opportunity to let you know how things are looking.

The current breakdown is:
Site build (Foundation as section in iacp.org): $1091.25
Donation form: $4770.00
This is a bit higher than we originally estimated; this is largely due to challenges we encountered in getting all of the right information from American Eagle, as well as some extra Webmaster time for restructuring the Foundation landing page.

Please let us know if you have any questions about any of this, and how to proceed for the signature.

Thanks!
Jen

DO NOT HIT REPLY when giving feedback on this Project!

To provide feedback on this project, please use the Send Project Feedback form at:
http://clients.matrixgroup.net/projects_db/index.cfm?fuseaction=send_feedback&project_id=4176

By using the Send Project Feedback link, you will be storing your feedback in the projects database; your comments will be part of the communications archive for this project.

Thank you!

Jen Lesar
Matrix Group International, Inc.
1033 N. Fairfax St., 2nd Floor
Alexandria, VA 22314
Phone: (703) 838-9777 ext 3009
Fax: (703) 838-9799
jlesar@matrixgroup.net


Date: 04/06/2009
From: Petey Casstevens
To: Nguyen Tran  Andrew Smith  Adrian Turner  Jessica Parsley  Jen Lesar  Petey Casstevens
CC: (Team Members) Nguyen Tran  Andrew Smith  Adrian Turner  Jessica Parsley  Jen Lesar
CC: (Client Staff Members) Chuck Everhart
CC: (Other)

Subject: Foundation: donation page, confirmation page and e-mail

Message:
Hi everyone,

Thanks for all of the good work, here are my thoughts:

FOR THE ON-LINE DONATION PAGE, please make the sentance, "Thank you for consideraing a gift to the IACP Foundation" a sub headline, so it stands out from the copy that follows it. (the copy is fine)

In the second paragraph, please imbed my e-mail address with my name, so it is not repetative as shown "...Patricia (Petey) Casstevens casstevens@theiacp.org...."   Does that make sense?
Third area, change to: "In order to ensure accuracy, please complete the following information:"

FOR THE DONATION CONFIRMATION PAGE, please edit as follows:

Thank You! (as a headline)

Your contribution to the IACP Foundation has been processed successfully.

You will soon receive an e-mail confirming your donation information.


***Please let me know about that signature image, if it is crisp enough and how the area will appear to txt only readers.

thank you!

Petey

FOR THE CONFIRMATION E-MAIL, please edit as follows:

At the end, just put my title UNDER my name

Patricia (Petey) Casstevens
Foundation Director

And YES, please include all of the donation information (amount,address,payment method, etc...) as previously included.


Petey Casstevens
International Association of Chiefs of Police
Phone: (703) 836-6767 x367
casstevens@theiacp.org


Date: 04/06/2009
From: Chuck Everhart
To: Andrew Smith
CC: (Team Members) Jen Lesar
CC: (Client Staff Members)
CC: (Other)

Subject: RE: [NEED APPROVAL] Foundation donation form changes ready for testing

Message:
***Elyse here posting for Chuck Everhart on 6 Apr 2009 at 13:38:05***

-------- Original Message --------
Subject:      RE: [NEED APPROVAL] Foundation donation form changes ready for testing
Date:      Mon, 6 Apr 2009 13:38:05 -0400
From:      Chuck Everhart <everhart@theiacp.org>
To:      Matrix Projects <webmaster@matrixgroup.net>
CC:      <ntran@matrixgroup.net>, <asmith@matrixgroup.net>, <aturner@matrixgroup.net>, <jparsley@matrixgroup.net>, <jlesar@matrixgroup.net>, "Petey Casstevens" <casstevens@theiacp.org>
References:      <20714073.1238797619062.JavaMail.SYSTEM@matrixweb105>


This looks great. Petey, what else do we need before we can launch?

-----Original Message-----


Date: 04/06/2009
From: Jen Lesar
To: Petey Casstevens
CC: (Team Members) Nguyen Tran  Andrew Smith  Adrian Turner  Jessica Parsley  Jen Lesar
CC: (Client Staff Members)
CC: (Other)

Subject: [INFO] Donation confirmation emails

Message:
Hi Petey,

Following are copies of both the old and new confirmation emails, with header information so that you can see what they come through as (in the From: line). the donation form is currently in test mode, which means it will only accept test credit card numbers. If you don't have a test credit card number but would like to check, please give me a call and I can provide you the information over the phone.

Hope this helps,
Jen

-------- NEW --------

Subject: IACP Donation Confirmation
Date: Fri, 03 Apr 2009 19:46:53 GMT
From: Patricia (Petey) Casstevens <casstevens@theiacp.org>
To: jlesar@matrixgroup.net <jlesar@matrixgroup.net>

Thank you for your contribution to the IACP Foundation.

With your generous support, the IACP Foundation will continue to develop and promote programs that truly serve the needs of today's modern law enforcement professional.

If you have any questions about the programs & services of the IACP Foundation, or if there is an error in your personal information below, please contact me directly.

Thank you again for your investment in the IACP Foundation,

Foundation Director Patricia (Petey) Casstevens

Casstevens@theiacp.org or at 1-800-843-4227 x367


-------- OLD ---------

From: everhart@theiacp.org [mailto:everhart@theiacp.org]
Sent: Tuesday, March 10, 2009 1:21 PM
To: ntran@matrixgroup.net
Subject: IACP Donation Confirmation

Thank you for placing your donation to the IACP. This message is to confirm
our receipt of your donation and let you know it will be processed within
the next 48 hours.

Reference #3100977
------------------------------

Donation Total: $10.00

ADDRESS
---------------
Name       : Joanna Pineda
Address    : 1033 Fairfax street
City       : Alexandria
State       : VA
Zip Code    : 22314
Home Phone : 703 838 9777
Work Phone : 703 838 9777
E-mail      : ntran@matrixgroup.net

PAYMENT METHOD
--------------
Card Type   : American Express
Card Holder : Joanna Pineda
Card Number : ***********2009
Submit Date : 3/10/2009 1:20:39 PM


-------- [DONE] --------------

DO NOT HIT REPLY when giving feedback on this Project!

To provide feedback on this project, please use the Send Project Feedback form at:
http://clients.matrixgroup.net/projects_db/index.cfm?fuseaction=send_feedback&project_id=4176

By using the Send Project Feedback link, you will be storing your feedback in the projects database; your comments will be part of the communications archive for this project.

Thank you!

Jen Lesar
Matrix Group International, Inc.
1033 N. Fairfax St., 2nd Floor
Alexandria, VA 22314
Phone: (703) 838-9777 ext 3009
Fax: (703) 838-9799
jlesar@matrixgroup.net


Date: 04/06/2009
From: Petey Casstevens
To: Jen Lesar
CC: (Team Members)
CC: (Client Staff Members)
CC: (Other)

Subject: Confirmation emails

Message:
(Jen posting question from Petey, 4/6/09)

Jen, can I view the confirmation e-mail or do I need to do a full test so that I receive an e-mail?

I will reply to your questions on that topic from Thursday, 4/2, shortly.

Thanks,

Petey


Jen Lesar
Matrix Group International, Inc.
1033 N. Fairfax St., 2nd Floor
Alexandria, VA 22314
Phone: (703) 838-9777 ext 3009
Fax: (703) 838-9799
jlesar@matrixgroup.net


Date: 04/03/2009
From: Jen Lesar
To: Chuck Everhart
CC: (Team Members) Nguyen Tran  Andrew Smith  Adrian Turner  Jessica Parsley  Jen Lesar
CC: (Client Staff Members) Petey Casstevens
CC: (Other)

Subject: [NEED APPROVAL] Foundation donation form changes ready for testing

Message:

Hi Petey,

We've made the requested changes to the donation form and the email, and they're ready (in test mode) for you to test:

https://www.theiacpfoundation.org/donate/donatetest.asp

We took the liberty of substituting your name for Chuck's on the confirmation email (From:); let us know if we should change it back, or to something else.

Let us know if you'd like to see any other changes!

Thanks,
Jen

DO NOT HIT REPLY when giving feedback on this Project!

To provide feedback on this project, please use the Send Project Feedback form at:
http://clients.matrixgroup.net/projects_db/index.cfm?fuseaction=send_feedback&project_id=4176

By using the Send Project Feedback link, you will be storing your feedback in the projects database; your comments will be part of the communications archive for this project.

Thank you!

Jen Lesar
Matrix Group International, Inc.
1033 N. Fairfax St., 2nd Floor
Alexandria, VA 22314
Phone: (703) 838-9777 ext 3009
Fax: (703) 838-9799
jlesar@matrixgroup.net


Date: 04/03/2009
From: Petey Casstevens
To: Jessica Parsley
CC: (Team Members)
CC: (Client Staff Members)
CC: (Other)

Subject: Re: [SENT] Matrix Extranet login info

Message:
***Elyse here posting for Petey Casstevens on 3 Apr 2009 at 14:40:39***

-------- Original Message --------
Subject:      Re: [SENT] Matrix Extranet login info
Date:      Fri, 3 Apr 2009 14:40:39 -0400
From:      Petey Casstevens <casstevens@theiacp.org>
To:      <webmaster@matrixgroup.net>


Received password thanks!

Petey Casstevens


Date: 04/02/2009
From: Jen Lesar
To: Chuck Everhart
CC: (Team Members) Nguyen Tran  Andrew Smith  Jessica Parsley  Jen Lesar
CC: (Client Staff Members) Petey Casstevens
CC: (Other)

Subject: [QUESTIONS] Foundation donation form changes

Message:

Hi Petey,

My apologies for taking so long to get back to you; I was out of the office for most of the week and have been catching up today.

Nguyen is working on the changes to the donation form, but we have a few questions about the thank-you email:

1. The current email returns information about the donation amount, address, payment method, etc. Are we eliminating this, or simply placing the new text above it? I can send a copy of the current email as a reference if it would help.

2. For your signature image: we can use XML to insert this image to be seen by people with HTML-email enabled. However, people who read their email as text will not see this (may get a blank space; we can text).

3. Re. forwarding to others: we could include a link to the donation page in the email, with the phrasing you suggested. Again, for people with plain-text email, the link might appear differently.

4. There is also a thank you page that donors are sent to following payment:

http://www.theiacpfoundation.org/donate/thanks.asp

Should we change anything on this page?

Let us know; we should be able to show you/have you test donation-page changes before the end of the week.

Thanks!
Jen

DO NOT HIT REPLY when giving feedback on this Project!

To provide feedback on this project, please use the Send Project Feedback form at:
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By using the Send Project Feedback link, you will be storing your feedback in the projects database; your comments will be part of the communications archive for this project.

Thank you!

Jen Lesar
Matrix Group International, Inc.
1033 N. Fairfax St., 2nd Floor
Alexandria, VA 22314
Phone: (703) 838-9777 ext 3009
Fax: (703) 838-9799
jlesar@matrixgroup.net


Date: 04/01/2009
From: Jen Lesar
To: Jen Lesar
CC: (Team Members) Jessica Parsley  Jen Lesar
CC: (Client Staff Members) Petey Casstevens
CC: (Other)

Subject: [SENT] Matrix Extranet login info

Message:
Hi Petey,

I believe you should have received your Matrix Group login password via email (probably late Wednesday or early Thursday morning). You can access the system either via the links from any of our emails, or simply by going to

http://clients.matrixgroup.net

Please let us know if you did not receive the info or are having any problems logging in.

Thanks!
Jen


DO NOT HIT REPLY when giving feedback on this Project!

To provide feedback on this project, please use the Send Project Feedback form at:
http://clients.matrixgroup.net/projects_db/index.cfm?fuseaction=send_feedback&project_id=4176

By using the Send Project Feedback link, you will be storing your feedback in the projects database; your comments will be part of the communications archive for this project.

Thank you!

Jen Lesar
Matrix Group International, Inc.
1033 N. Fairfax St., 2nd Floor
Alexandria, VA 22314
Phone: (703) 838-9777 ext 3009
Fax: (703) 838-9799
jlesar@matrixgroup.net


Date: 04/01/2009
From: Petey Casstevens
To: Jen Lesar
CC: (Team Members)
CC: (Client Staff Members)
CC: (Other)

Subject: Client extranet password

Message:
(Jen posting email from Petey, 4/1/09)


Jen, I'm sorry, I have deleted the e-mail with my username and password for this process.

Could you help?

Thanks,

Petey


Jen Lesar
Matrix Group International, Inc.
1033 N. Fairfax St., 2nd Floor
Alexandria, VA 22314
Phone: (703) 838-9777 ext 3009
Fax: (703) 838-9799
jlesar@matrixgroup.net


Date: 04/01/2009
From: Petey Casstevens
To: Jen Lesar
CC: (Team Members) Nguyen Tran  Andrew Smith  Adrian Turner
CC: (Client Staff Members) David Paulson  Chuck Everhart
CC: (Other)

Subject: Foundation Donation changes

Message:
(Jen posting followup email from Petey, 4/1/09)

One thing I forgot to ask at the end: is it possible to insert suggested gift amounts as well as the blank space for gift amount.

Typically, people give more if you start them off at a suggested level:

Iâ€™d like to contribute:

Â·         $50.00

Â·         $75.00

Â·         $100.00

Â·         $250.00

Â·         $500.00

Thanks,

Petey


Jen Lesar
Matrix Group International, Inc.
1033 N. Fairfax St., 2nd Floor
Alexandria, VA 22314
Phone: (703) 838-9777 ext 3009
Fax: (703) 838-9799
jlesar@matrixgroup.net


Date: 04/01/2009
From: Petey Casstevens
To: Jen Lesar
CC: (Team Members) Nguyen Tran  Andrew Smith  Adrian Turner
CC: (Client Staff Members) David Paulson  Chuck Everhart
CC: (Other)

Subject: Edits to Foundation donation form and email

Message:
(Jen posting email from Petey, 4/1/09)

Hi folks,

I have attached two documents to close the loop on the IACP Foundationâ€™s on line donation process.

First is my suggestion for the DONATION form format for the on-line donation page. Please let me know if it makes sense to you and let me know how I am able to view a â€œproofâ€ â€“ please feel free to work on the font size and style so it pops nicely!   PLEASE NOTE, with this on-line donation page, I need to link the information about Maine at the bottom of the page to the following page on our website:

http://www.theiacp.org/Foundation/FinancialInformation/ActiveStateRegistrations/tabid/537/Default.aspx

We cannot solicit in Maine and need to ensure this disclaimer is noted.

Second, I have attached my suggestion for the â€˜thank you reply e-mailâ€™. Let me know what you think and if there is anything extra we can do with this. Are we able to include a forwarding function, where people can send an e-mail to others saying, â€œI just made a donation to the IACP Foundation, so can you!â€


Thanks!

Petey

Patricia (Petey) Casstevens
IACP Foundation Director
1-800-843-4227 x367


Jen Lesar
Matrix Group International, Inc.
1033 N. Fairfax St., 2nd Floor
Alexandria, VA 22314
Phone: (703) 838-9777 ext 3009
Fax: (703) 838-9799
jlesar@matrixgroup.net


Name and location of file(s) on server: \webmasteruploads\IACP\IACP_Fdn_DONATION_PAGE.doc
Original File name if different:
Name and location of file(s) on server: \webmasteruploads\IACP\IACP_Fdn_EMAIL_REPLY.doc
Original File name if different:

Date: 03/11/2009
From: Jen Lesar
To: Chuck Everhart  Jen Lesar
CC: (Team Members) Nguyen Tran  Andrew Smith  Adrian Turner  Jen Lesar
CC: (Client Staff Members) Petey Casstevens
CC: (Other)

Subject: [LAUNCH?] Foundation Donation form

Message:
Hi Chuck & Petey,

Yep, we wouldn't want to lose all of your other Donate information! Did you get my message about the donation page being up and live for testing?

(If not, please test away! --)
https://www.theiacpfoundation.org/donate/donation.asp

If you are confident that it's ready to be hooked up, you can either give us the language you'd like to add to the Donate page, or you can add the wording and link yourselves. Let us know if you want any changes or for us to take further action!

Thanks,
Jen

----------
(email from Chuck, 3/11/09)

p -still in training all week. understood. will contact jen to confirm. no worries.

j - ref petey's email. make sure the form is just a link from the donate page. do not replace tab. we want the donate page to come up first. then link from there.

call if you have questions - 703-599-6050. we are very eager to get this live and ready for all member broadcast.

thanks!

________________________________

From: Petey Casstevens
Sent: Wed 3/11/2009 11:57 AM
To: Chuck Everhart
Subject: on line donation - foundation

Chuck,

Are you back?

Just want to touch base regarding the on line donation form and ensure it is 'placed' in the correct spot. I don't want it to replace the current tab that says "donate"....it should just be a link from that page. I'm not sure if Matrix is clear on that.

http://www.theiacp.org/Foundation/Donate/tabid/524/Default.aspx

Thanks,

Petey

----------------------

DO NOT HIT REPLY when giving feedback on this Project!

To provide feedback on this project, please use the Send Project Feedback form at:
http://clients.matrixgroup.net/projects_db/index.cfm?fuseaction=send_feedback&project_id=4176

By using the Send Project Feedback link, you will be storing your feedback in the projects database; your comments will be part of the communications archive for this project.

Thank you!

Jen Lesar
Matrix Group International, Inc.
1033 N. Fairfax St., 2nd Floor
Alexandria, VA 22314
Phone: (703) 838-9777 ext 3009
Fax: (703) 838-9799
jlesar@matrixgroup.net


Date: 03/10/2009
From: Jen Lesar
To: Chuck Everhart  Jen Lesar
CC: (Team Members) Nguyen Tran  Andrew Smith  Adrian Turner  Jen Lesar
CC: (Client Staff Members) David Paulson  Lea Bonga  Eva Townsend  Petey Casstevens
CC: (Other)

Subject: [NEED APPROVAL] Foundation Donation form

Message:
(Chuck, apologies for the duplicate message; I inadvertently sent without the CCs)

Hi All,

We received the SSL certificate from American Eagle this morning, and have set it up on www.theiacpfoundation.org. The donation form is in place and working (live but not linked up anywhere; we have tested with one good credit card, accepted, and one bad number, rejected) at:

https://www.theiacpfoundation.org/donate/donation.asp

We expect that you all may want to test for yourselves and check out that everything looks right on the admin side as well.

Please note that since the certificate (and form) have to sit on www.theiacpfoundation.org, we removed the IIS redirect for that domain name. Instead, we created an index page that will send requests for http://www.theiacpfoundation.org/ to the new Foundation landing page on theiacp.org. However, a user trying to go to an (old) internal link on www.theiacpfoundation.org will no longer be redirected; they'll receive a 404. If you think there are specific pages that would have been popularly bookmarked, we could set up files in those locations that would redirect to the appropriate new location.

Let us know what you'd like us to do with regard to both the form and any potential redirects.
Thanks!
Jen


DO NOT HIT REPLY when giving feedback on this Project!

To provide feedback on this project, please use the Send Project Feedback form at:
http://clients.matrixgroup.net/projects_db/index.cfm?fuseaction=send_feedback&project_id=4176

By using the Send Project Feedback link, you will be storing your feedback in the projects database; your comments will be part of the communications archive for this project.

Thank you!

Jen Lesar
Matrix Group International, Inc.
1033 N. Fairfax St., 2nd Floor
Alexandria, VA 22314
Phone: (703) 838-9777 ext 3009
Fax: (703) 838-9799
jlesar@matrixgroup.net


Date: 03/10/2009
From: Jen Lesar
To: Chuck Everhart  Jen Lesar
CC: (Team Members) Nguyen Tran  Andrew Smith  Adrian Turner  Jen Lesar
CC: (Client Staff Members)
CC: (Other)

Subject: [NEED APPROVAL] Foundation Donation form

Message:

Hi All,

We received the SSL certificate from American Eagle this morning, and have set it up on www.theiacpfoundation.org. The donation form is in place and working (live but not linked up anywhere; we have tested with one good credit card, accepted, and one bad number, rejected) at:

https://www.theiacpfoundation.org/donate/donation.asp

We expect that you all may want to test for yourselves and check out that everything looks right on the admin side as well.

Please note that since the certificate (and form) have to sit on www.theiacpfoundation.org, we removed the IIS redirect for that domain name. Instead, we created an index page that will send requests for http://www.theiacpfoundation.org/ to the new Foundation landing page on theiacp.org. However, a user trying to go to an (old) internal link on www.theiacpfoundation.org will no longer be redirected; they'll receive a 404. If you think there are specific pages that would have been popularly bookmarked, we could set up files in those locations that would redirect to the appropriate new location.

Let us know what you'd like us to do with regard to both the form and any potential redirects.
Thanks!
Jen


DO NOT HIT REPLY when giving feedback on this Project!

To provide feedback on this project, please use the Send Project Feedback form at:
http://clients.matrixgroup.net/projects_db/index.cfm?fuseaction=send_feedback&project_id=4176

By using the Send Project Feedback link, you will be storing your feedback in the projects database; your comments will be part of the communications archive for this project.

Thank you!

Jen Lesar
Matrix Group International, Inc.
1033 N. Fairfax St., 2nd Floor
Alexandria, VA 22314
Phone: (703) 838-9777 ext 3009
Fax: (703) 838-9799
jlesar@matrixgroup.net


Date: 03/06/2009
From: Chuck Everhart
To: Andrew Smith
CC: (Team Members) Nguyen Tran
CC: (Client Staff Members)
CC: (Other)

Subject: RE: [INFO] Launching Foundation portion of website

Message:
***Elyse here posting Chuck Everhart on 6 Mar 2009 at 11:14:04***

-------- Original Message --------
Subject:      RE: [INFO] Launching Foundation portion of website
Date:      Fri, 6 Mar 2009 11:14:04 -0500
From:      Chuck Everhart <everhart@theiacp.org>
To:      Petey Casstevens <casstevens@theiacp.org>, Matrix Projects <webmaster@matrixgroup.net>, <jlesar@matrixgroup.net>
CC:      <ntran@matrixgroup.net>, <asmith@matrixgroup.net>, <aturner@matrixgroup.net>, <jlesar@matrixgroup.net>
References:      <14332094.1234986770062.JavaMail.SYSTEM@matrixweb105> <F505CB6B20AEC642A3CDE4B785F2BCC3019CE0A6@iacp-ex01.IACP-DM.ORG>


On-line donation should be set. Jen - did you get everything you need
for me. We are ready to make it live. We can run a test or two once
its up. Please advise if we can do today.

Thanks!


Date: 03/02/2009
From: Jen Lesar
To: Chuck Everhart
CC: (Team Members) Nguyen Tran  Andrew Smith  Jen Lesar
CC: (Client Staff Members)
CC: (Other)

Subject: Email plugin for Foundation

Message:
Chuck --

Great, thanks for the confirmation. We'll purchase and will hope to have it tested and ready sometime tomorrow.

Thanks!
Jen


DO NOT HIT REPLY when giving feedback on this Project!

To provide feedback on this project, please use the Send Project Feedback form at:
http://clients.matrixgroup.net/projects_db/index.cfm?fuseaction=send_feedback&project_id=4176

By using the Send Project Feedback link, you will be storing your feedback in the projects database; your comments will be part of the communications archive for this project.

Thank you!

Jen Lesar
Matrix Group International, Inc.
1033 N. Fairfax St., 2nd Floor
Alexandria, VA 22314
Phone: (703) 838-9777 ext 3009
Fax: (703) 838-9799
jlesar@matrixgroup.net


Date: 03/02/2009
From: Chuck Everhart
To: Nguyen Tran  Andrew Smith  Jen Lesar
CC: (Team Members)
CC: (Client Staff Members)
CC: (Other)

Subject: [CONFIRMATION] Purchase & install email plugin for Foundation

Message:
(Jen posting email from Chuck, 2 March 09)

Just checked the website for price. Please purchase ASAP and proceed.
We are eager to get this going.

-----Original Message-----
From: Chuck Everhart
Sent: Monday, March 02, 2009 3:01 PM
To: 'Matrix Projects'; jlesar@matrixgroup.net
Cc: ntran@matrixgroup.net; asmith@matrixgroup.net;
aturner@matrixgroup.net; jlesar@matrixgroup.net
Subject: RE: [UPDATE/NEED APPROVAL] Foundation Paypal hookup

What is the cost for this? Please advise and my guess is we will have
you proceed ASAP. Thanks!


Jen Lesar
Matrix Group International, Inc.
1033 N. Fairfax St., 2nd Floor
Alexandria, VA 22314
Phone: (703) 838-9777 ext 3009
Fax: (703) 838-9799
jlesar@matrixgroup.net


Date: 02/27/2009
From: Jen Lesar
To: Chuck Everhart  Jen Lesar
CC: (Team Members) Nguyen Tran  Andrew Smith  Adrian Turner  Jen Lesar
CC: (Client Staff Members)
CC: (Other)

Subject: [UPDATE/NEED APPROVAL] Foundation Paypal hookup

Message:

Hi All,

We're almost there! The new information we received from American Eagle works, so Nguyen has been able to hook up the donation form to Paypal.

The last piece that is missing is the component that sends a confirmation email to the donor. This is the piece the form is set up to use; we think it would be wise to continue using the same one:

http://www.reg.net/product.asp?ID=571&templateid=128

We would purchase and charge to you one license unless you already own a copy of this for your Web server. Please let us know if you own, if we should purchase, or proceed some other way.

Thanks!
Jen


DO NOT HIT REPLY when giving feedback on this Project!

To provide feedback on this project, please use the Send Project Feedback form at:
http://clients.matrixgroup.net/projects_db/index.cfm?fuseaction=send_feedback&project_id=4176

By using the Send Project Feedback link, you will be storing your feedback in the projects database; your comments will be part of the communications archive for this project.

Thank you!

Jen Lesar
Matrix Group International, Inc.
1033 N. Fairfax St., 2nd Floor
Alexandria, VA 22314
Phone: (703) 838-9777 ext 3009
Fax: (703) 838-9799
jlesar@matrixgroup.net


Date: 02/25/2009
From: Jen Lesar
To: Chuck Everhart  Jen Lesar
CC: (Team Members) Nguyen Tran  Andrew Smith  Adrian Turner  Jen Lesar
CC: (Client Staff Members)
CC: (Other)

Subject: [QUESTION] Fdn DB: URL for PayPal Manager

Message:
Hi Chuck,

Thanks for the login information.

Nguyen has tried hooking this up, but it looks like we still need the URL for the PayPal Manager (or Verisign Manager, etc.) that the form submits to and records the credit card charge. It looks like the username and password you sent us today may be for that page, but the URL we thought might work with it doesn't. Is this something you might have, or only American Eagle?

Thanks!
Jen

DO NOT HIT REPLY when giving feedback on this Project!

To provide feedback on this project, please use the Send Project Feedback form at:
http://clients.matrixgroup.net/projects_db/index.cfm?fuseaction=send_feedback&project_id=4176

By using the Send Project Feedback link, you will be storing your feedback in the projects database; your comments will be part of the communications archive for this project.

Thank you!

Jen Lesar
Matrix Group International, Inc.
1033 N. Fairfax St., 2nd Floor
Alexandria, VA 22314
Phone: (703) 838-9777 ext 3009
Fax: (703) 838-9799
jlesar@matrixgroup.net


Date: 02/23/2009
From: Andrew Smith
To: Chuck Everhart  Andrew Smith
CC: (Team Members) Nguyen Tran  Andrew Smith  Adrian Turner  Jen Lesar
CC: (Client Staff Members)
CC: (Other)

Subject: [NEED HELP] Paypal Account Credentials for Foundation Donation Form

Message:
Hello All,

We will need some additional information to continue setting up the Foundation donation form.

Please send the following:

* uid/pwd to log in the ecommerce manager(paypal or cybercash or something else) where the donation is hooked up to when it is submitted.
-- please send these in separate emails, or call with information

* Second we need to know the url for that ecommerce manager, if it is paypal then the link should be https://manager.paypal.com

Also if American Eagle can forward any documentation/components from the original implementation of the form. When the account was set up, they would have downloaded any needed components and documentation. This would be helpful if available.

Thanks, Andrew


DO NOT HIT REPLY when giving feedback on this Project!

To provide feedback on this project, please use the Send Project Feedback form at:
http://clients.matrixgroup.net/projects_db/index.cfm?fuseaction=send_feedback&project_id=4176

By using the Send Project Feedback link, you will be storing your feedback in the projects database; your comments will be part of the communications archive for this project.

Thank you!

Andrew Smith
Matrix Group International, Inc.
1033 N. Fairfax St., 2nd Floor
Alexandria, VA 22314
Phone: (703) 838-9777 x3023
Fax: (703) 838-9799
asmith@matrixgroup.net


Date: 02/20/2009
From: Adrian Turner
To: Chuck Everhart  Adrian Turner
CC: (Team Members) Nguyen Tran  Andrew Smith  Adrian Turner  Jen Lesar
CC: (Client Staff Members)
CC: (Other)

Subject: [INFO] Foundation Landing Page

Message:
Hi Petey,

We are unable to remove IACP RECENT UPDATES from the tertiary column because it is included in the template and will be removed across the site.

Adrian


DO NOT HIT REPLY when giving feedback on this Project!

To provide feedback on this project, please use the Send Project Feedback form at:
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By using the Send Project Feedback link, you will be storing your feedback in the projects database; your comments will be part of the communications archive for this project.

Thank you!

Adrian Turner
Matrix Group International, Inc.
1033 N. Fairfax St., 2nd Floor
Alexandria, VA 22314
Phone: (703) 838-9777 x3004
Fax: (703) 838-9799
aturner@matrixgroup.net


Date: 02/20/2009
From: Petey Casstevens
To: Nguyen Tran  Andrew Smith  Adrian Turner  Jen Lesar  Petey Casstevens
CC: (Team Members) Nguyen Tran  Andrew Smith  Adrian Turner  Jen Lesar
CC: (Client Staff Members) Chuck Everhart
CC: (Other)

Subject: Client Feedback: IACP Foundation Migrate Site to DNN

Message:
Just a reminder that we also need to redirect www.theiacpfoundation.org to the new site.

Thanks!


Petey Casstevens
International Association of Chiefs of Police
Phone: 1-800-843-4227 x367
casstevens@theiacp.org


Date: 02/20/2009
From: Petey Casstevens
To: Andrew Smith
CC: (Team Members) Jen Lesar
CC: (Client Staff Members)
CC: (Other)

Subject: RE: [INFO] Launching Foundation portion of website

Message:
***Elyse here posting for Petey Casstevens on 20 Feb 2009 at 13:10:44***

-------- Original Message --------
Subject:      RE: [INFO] Launching Foundation portion of website
Date:      Fri, 20 Feb 2009 13:10:44 -0500
From:      Petey Casstevens <casstevens@theiacp.org>
To:      Matrix Projects <webmaster@matrixgroup.net>, Chuck Everhart <everhart@theiacp.org>, <jlesar@matrixgroup.net>
CC:      <ntran@matrixgroup.net>, <asmith@matrixgroup.net>, <aturner@matrixgroup.net>, <jlesar@matrixgroup.net>
References:      <14332094.1234986770062.JavaMail.SYSTEM@matrixweb105>


Ok folks, I think we're ready to go (with the exception of the on-line donation capability).

Is the issue of the "about us" "about us-2" all worked out?

Thanks!

Petey


Date: 02/20/2009
From: Jen Lesar
To: Chuck Everhart  Jen Lesar
CC: (Team Members) Nguyen Tran  Andrew Smith  Adrian Turner  Jen Lesar
CC: (Client Staff Members)
CC: (Other)

Subject: [NEED APPROVAL] Launching Foundation portion of website

Message:

Hi Petey,

Yep, the About Us/About Us 2 will be part of what Adrian changes. Do you want to do this now, or wait until 4pm or so (closer to the end of the day)? We don't anticipate any problems, but ask because there will be some time during the page changes where things will have the interim unfinished look (when Adrian is putting in the landing page, for example), so there's a chance someone will catch the About Us 2 before its name changes. Let us know if you want us to go ahead and make the changes now; we just wanted you (and the Webteam) to be aware in case you see (or are asked about!) things appearing and disappearing momentarily.

(BTW, Petey, we don't seem to have your phone number on record, but feel free to call us at 703-838-9777 if you'd prefer to talk.)

Thanks,
Jen


Petey Casstevens wrote:
> Ok folks, I think we're ready to go (with the exception of the on-line donation capability).
>
> Is the issue of the "about us" "about us-2" all worked out?
>
> Thanks!
>
> Petey

DO NOT HIT REPLY when giving feedback on this Project!

To provide feedback on this project, please use the Send Project Feedback form at:
http://clients.matrixgroup.net/projects_db/index.cfm?fuseaction=send_feedback&project_id=4176

By using the Send Project Feedback link, you will be storing your feedback in the projects database; your comments will be part of the communications archive for this project.

Thank you!

Jen Lesar
Matrix Group International, Inc.
1033 N. Fairfax St., 2nd Floor
Alexandria, VA 22314
Phone: (703) 838-9777 ext 3009
Fax: (703) 838-9799
jlesar@matrixgroup.net


Date: 02/19/2009
From: Petey Casstevens
To: Andrew Smith
CC: (Team Members) Jen Lesar
CC: (Client Staff Members)
CC: (Other)

Subject: RE: [INFO] Launching Foundation portion of website

Message:
***Elyse here posting for Petey Casstevens on 19 Feb 2009 at 14:11:50***
-------- Original Message --------
Subject:      RE: [INFO] Launching Foundation portion of website
Date:      Thu, 19 Feb 2009 14:11:50 -0500
From:      Petey Casstevens <casstevens@theiacp.org>
To:      Matrix Projects <webmaster@matrixgroup.net>, Chuck Everhart <everhart@theiacp.org>, <jlesar@matrixgroup.net>
CC:      <ntran@matrixgroup.net>, <asmith@matrixgroup.net>, <aturner@matrixgroup.net>, <jlesar@matrixgroup.net>
References:      <14332094.1234986770062.JavaMail.SYSTEM@matrixweb105>


Hello Gang,

I'm finalizing 4 or 5 pages and having Eva Townsend of the IACP staff help me rectify some formatting issues. I would like to try and flip the switch later this afternoon, is that possible?

That way I can stay late tonight and fix anything that's grossly wrong with what I did.

QUESTION: what about the online donation function - where does that stand?

Thanks!


Date: 02/19/2009
From: Jen Lesar
To: Chuck Everhart  Jen Lesar
CC: (Team Members) Nguyen Tran  Andrew Smith  Adrian Turner  Jen Lesar
CC: (Client Staff Members)
CC: (Other)

Subject: [INFO] Launching Foundation portion of website

Message:


Hi Petey,

That's great news! Yes, we'd be happy to help you launch this afternoon; just let us know when. We'll ask you to stop working on the site while Adrian shuffles the About pages into their proper places (probably 15-30 min), and then he can let you know when everything is ready for you to go back in and make any more changes that you might want.

The donation form is not quite ready for prime time yet; do you need it to be functional for tomorrow's conference call, or would you just like to show the page? The development version can be viewed at:
http://iacp.matrixredesign.net/foundation/donate/donation.asp.

Thanks,
Jen


Petey Casstevens wrote:
> Hello Gang,
>
> I'm finalizing 4 or 5 pages and having Eva Townsend of the IACP staff help me rectify some formatting issues. I would like to try and flip the switch later this afternoon, is that possible?
>
> That way I can stay late tonight and fix anything that's grossly wrong with what I did.
>
> QUESTION: what about the online donation function - where does that stand?
>
> Thanks!
>
> Petey

DO NOT HIT REPLY when giving feedback on this Project!

To provide feedback on this project, please use the Send Project Feedback form at:
http://clients.matrixgroup.net/projects_db/index.cfm?fuseaction=send_feedback&project_id=4176

By using the Send Project Feedback link, you will be storing your feedback in the projects database; your comments will be part of the communications archive for this project.

Thank you!

Jen Lesar
Matrix Group International, Inc.
1033 N. Fairfax St., 2nd Floor
Alexandria, VA 22314
Phone: (703) 838-9777 ext 3009
Fax: (703) 838-9799
jlesar@matrixgroup.net


Date: 02/18/2009
From: Jen Lesar
To: Chuck Everhart  Jen Lesar
CC: (Team Members) Nguyen Tran  Andrew Smith  Adrian Turner  Jen Lesar
CC: (Client Staff Members) Petey Casstevens
CC: (Other)

Subject: [INFO] Launching Foundation portion of website

Message:

Hi Petey,

Sorry that you're on the receiving end of all of the correspondence-tracking emails! We didn't realize that you weren't set up with access, though at this stage it's probably not necessary.

Yes, by all means, please get in touch with us directly while Chuck is out. It's probably best if you include Andrew, Adrian, and me on all emails (especially as I will be out of the office Friday morning); that way we'll be sure nothing slips by.

Just let us know when you're ready to flip the switch!
Thanks,
Jen

------------------
DO NOT HIT REPLY when giving feedback on this Project!

To provide feedback on this project, please use the Send Project Feedback form at:
http://clients.matrixgroup.net/projects_db/index.cfm?fuseaction=send_feedback&project_id=4176

By using the Send Project Feedback link, you will be storing your feedback in the projects database; your comments will be part of the communications archive for this project.

Thank you!

Jen Lesar
Matrix Group International, Inc.
1033 N. Fairfax St., 2nd Floor
Alexandria, VA 22314
Phone: (703) 838-9777 ext 3009
Fax: (703) 838-9799
jlesar@matrixgroup.net


Date: 02/18/2009
From: Petey Casstevens
To: Andrew Smith
CC: (Team Members) Jen Lesar
CC: (Client Staff Members)
CC: (Other)

Subject: RE: [INFO] Estimate for Foundation work thus far

Message:
***Elyse here posting for Petey Casstevens on 18 Feb 2009 at 10:40:53***


-------- Original Message --------
Subject:      RE: [INFO] Estimate for Foundation work thus far
Date:      Wed, 18 Feb 2009 10:40:53 -0500
From:      Petey Casstevens <casstevens@theiacp.org>
To:      Matrix Projects <webmaster@matrixgroup.net>
References:      <14731481.1234971117687.JavaMail.SYSTEM@matrixweb105>


Sorry, I don't think I have a username and password for this function.

My log in information for the website doesn't work here,

P


Date: 02/18/2009
From: Petey Casstevens
To: Jen Lesar
CC: (Team Members) Andrew Smith
CC: (Client Staff Members)
CC: (Other)

Subject: RE: [INFO] Estimate for Foundation work thus far

Message:
***Elyse here posting for Petey Casstevens on 18 Feb 2009 at 10:29:37***

-------- Original Message --------
Subject:      RE: [INFO] Estimate for Foundation work thus far
Date:      Wed, 18 Feb 2009 10:29:37 -0500
From:      Petey Casstevens <casstevens@theiacp.org>
To:      Matrix Projects <webmaster@matrixgroup.net>
References:      <763666.1234893138812.JavaMail.SYSTEM@matrixweb105>


Hi Jen, thanks for the info.

We ended up rescheduling our meeting so it will not occur Friday - but we are holding a conference call with the board.

I'm still hoping to make progress today and tomorrow so I can have the site active by Friday or early next week.

When I'm ready to go live, should I reach out to you since Chuck is gone this week?

Best,

Petey


Date: 02/17/2009
From: Jen Lesar
To: Chuck Everhart  Jen Lesar
CC: (Team Members) Nguyen Tran  Andrew Smith  Adrian Turner  Jen Lesar
CC: (Client Staff Members) Petey Casstevens
CC: (Other)

Subject: [INFO] Estimate for Foundation work thus far

Message:

Hi Petey,

Thanks for your call this morning!

I checked on the project, and it looks like the Foundation work currently stands at about 15 hours, or a bit under $1700 (I can break it out into more precise line items for you if you'd like). We still need to (1) finish some testing on the donation form, and (2) Adrian will need some time to put the Foundation landing page in place and move the others under "About Us" into place when you're ready for that piece, so I would suggest adding probably another 3-5 hours if you're looking for a total.

I hope this helps, and please let us know if you have any other questions. Good luck with the presentation!
Jen


-----------------
DO NOT HIT REPLY when giving feedback on this Project!

To provide feedback on this project, please use the Send Project Feedback form at:
http://clients.matrixgroup.net/projects_db/index.cfm?fuseaction=send_feedback&project_id=4176

By using the Send Project Feedback link, you will be storing your feedback in the projects database; your comments will be part of the communications archive for this project.

Thank you!

Jen Lesar
Matrix Group International, Inc.
1033 N. Fairfax St., 2nd Floor
Alexandria, VA 22314
Phone: (703) 838-9777 ext 3009
Fax: (703) 838-9799
jlesar@matrixgroup.net


Date: 02/10/2009
From: Adrian Turner
To: Chuck Everhart  Adrian Turner
CC: (Team Members) Nguyen Tran  Andrew Smith  Adrian Turner  Jen Lesar
CC: (Client Staff Members)
CC: (Other)

Subject: [NEED FEEDBACK] Remember Me Functionality

Message:
Hi Chuck,

We tested the DNN remember me functionality and limit is 1 day. DNN set the limit to one day to protect cookies from beind stolen.

We updated the checkbox to inform the user that the remember me is only for a day. Here is the link:

http://iacp.matrixredesign.net/

Please advise if you would like for us to make those changes live.

Thanks,
Adrian


DO NOT HIT REPLY when giving feedback on this Project!

To provide feedback on this project, please use the Send Project Feedback form at:
http://clients.matrixgroup.net/projects_db/index.cfm?fuseaction=send_feedback&project_id=4176

By using the Send Project Feedback link, you will be storing your feedback in the projects database; your comments will be part of the communications archive for this project.

Thank you!

Adrian Turner
Matrix Group International, Inc.
1033 N. Fairfax St., 2nd Floor
Alexandria, VA 22314
Phone: (703) 838-9777 x3004
Fax: (703) 838-9799
aturner@matrixgroup.net


Date: 01/26/2009
From: Andrew Smith
To: Chuck Everhart  Andrew Smith
CC: (Team Members) Nguyen Tran  Andrew Smith  Adrian Turner  Jen Lesar
CC: (Client Staff Members) David Paulson  Petey Casstevens
CC: (Other)

Subject: [NEED FEEDBACK] Can American Eagle Provide Backup of Donations Database?

Message:
Hello Chuck and Petey,

In one of our last meetings we asked that you get in touch with American Eagle and request a backup of the IACP Foundations Donations database. Any luck? We can certainly reverse engineer a database if this is not available, and are ready to get started with that if needed. Please advise when you have a moment.

Thanks, Andrew


DO NOT HIT REPLY when giving feedback on this Project!

To provide feedback on this project, please use the Send Project Feedback form at:
http://clients.matrixgroup.net/projects_db/index.cfm?fuseaction=send_feedback&project_id=4176

By using the Send Project Feedback link, you will be storing your feedback in the projects database; your comments will be part of the communications archive for this project.

Thank you!

Andrew Smith
Matrix Group International, Inc.
1033 N. Fairfax St., 2nd Floor
Alexandria, VA 22314
Phone: (703) 838-9777 x3023
Fax: (703) 838-9799
asmith@matrixgroup.net


Date: 01/23/2009
From: Jen Lesar
To: Chuck Everhart  Jen Lesar
CC: (Team Members) Nguyen Tran  Andrew Smith  Adrian Turner  Jen Lesar
CC: (Client Staff Members) Petey Casstevens
CC: (Other)

Subject: [UPDATE] Foundation pages ready for content entry

Message:
Hi Chuck and Petey,

Adrian has finished setting up the pages on the IACP site based on the hierarchy Petey sent, so they're ready for you to start entering content!

A few important things to note:

(1) These pages are on the live site. They are not accessible (i.e., nothing links to them as yet, since the Foundation tab still forwards to the old site) and are only visible to users with admin access, but because of the DNN setup, we had to establish them on the live rather than the development server. We just thought you should know that. :)

(2) You can start entering content now for any of the pages *except* for the Foundation landing page, as that tab is currently redirecting to the old site. However, once we have the new URL redirector in place, we should be able to free up the landing page without making it visible.

(3) You might be wondering how to access the pages if you can't click on them ... you can start here (or with any of the other URLs underneath that you want to grab while you're in there) and navigate through:

http://www.theiacp.org/Foundation/AboutUs/tabid/521/Default.aspx

So I think that's it; you should be ready to go! As always, please let us know if you have any questions or problems.

Thanks,
Jen


DO NOT HIT REPLY when giving feedback on this Project!

To provide feedback on this project, please use the Send Project Feedback form at:
http://clients.matrixgroup.net/projects_db/index.cfm?fuseaction=send_feedback&project_id=4176

By using the Send Project Feedback link, you will be storing your feedback in the projects database; your comments will be part of the communications archive for this project.

Thank you!

Jen Lesar
Matrix Group International, Inc.
1033 N. Fairfax St., 2nd Floor
Alexandria, VA 22314
Phone: (703) 838-9777 ext 3009
Fax: (703) 838-9799
jlesar@matrixgroup.net


Date: 01/21/2009
From: Chuck Everhart
To: Andrew Smith
CC: (Team Members) Jen Lesar
CC: (Client Staff Members)
CC: (Other)

Subject: RE: [RECEIVED] IACP Foundation pages - architecture

Message:
***Elyse here posting for Chuck Everhart on 21 Jan 2009 at 09:29:53***

-------- Original Message --------
Subject:      RE: [RECEIVED] IACP Foundation pages - architecture
Date:      Wed, 21 Jan 2009 09:29:53 -0500
From:      Chuck Everhart <everhart@theiacp.org>
To:      Petey Casstevens <casstevens@theiacp.org>, Matrix Projects <webmaster@matrixgroup.net>, <jlesar@matrixgroup.net>
CC:      <ntran@matrixgroup.net>, <asmith@matrixgroup.net>, <aturner@matrixgroup.net>, <jlesar@matrixgroup.net>
References:      <26385131.1232378054187.JavaMail.SYSTEM@matrixweb105> <F505CB6B20AEC642A3CDE4B785F2BCC3016741BC@iacp-ex01.IACP-DM.ORG>


Agreed. Let's do it. The new platform for the website will make it
easier to make changes if necessary too. Thanks!


Date: 01/21/2009
From: Petey Casstevens
To: Andrew Smith
CC: (Team Members) Jen Lesar
CC: (Client Staff Members)
CC: (Other)

Subject: RE: [RECEIVED] IACP Foundation pages - architecture

Message:
***Elyse here posting for Petey Casstevens on 20 Jan 2009 at 08:43:02***

-------- Original Message --------
Subject:      RE: [RECEIVED] IACP Foundation pages - architecture
Date:      Tue, 20 Jan 2009 08:43:02 -0500
From:      Petey Casstevens <casstevens@theiacp.org>
To:      Matrix Projects <webmaster@matrixgroup.net>, Chuck Everhart <everhart@theiacp.org>, <jlesar@matrixgroup.net>
CC:      <ntran@matrixgroup.net>, <asmith@matrixgroup.net>, <aturner@matrixgroup.net>, <jlesar@matrixgroup.net>
References:      <26385131.1232378054187.JavaMail.SYSTEM@matrixweb105>


Jen,

I think we're good to go - unless Chuck or David have other thoughts.

I am on travel but reachable for any questions.

Thanks very much,

Petey


Date: 01/19/2009
From: Jen Lesar
To: Chuck Everhart  Jen Lesar
CC: (Team Members) Nguyen Tran  Andrew Smith  Adrian Turner  Jen Lesar
CC: (Client Staff Members) Petey Casstevens
CC: (Other)

Subject: [RECEIVED] IACP Foundation pages - architecture

Message:

Hi Petey,

Thanks very much for sending this so promptly! I'm sorry we didn't catch you before your travel started, but if you've done the runthrough with Chuck and David and there aren't any changes, we can go ahead and set up the pages as you've laid them out later this week. If you think there may be changes to the structure (as opposed to the content, which we know will be changing), please just let us know as soon as possible.

Thanks!
Jen


DO NOT HIT REPLY when giving feedback on this Project!

To provide feedback on this project, please use the Send Project Feedback form at:
http://clients.matrixgroup.net/projects_db/index.cfm?fuseaction=send_feedback&project_id=4176

By using the Send Project Feedback link, you will be storing your feedback in the projects database; your comments will be part of the communications archive for this project.

Thank you!

Jen Lesar
Matrix Group International, Inc.
1033 N. Fairfax St., 2nd Floor
Alexandria, VA 22314
Phone: (703) 838-9777 ext 3009
Fax: (703) 838-9799
jlesar@matrixgroup.net


Date: 01/13/2009
From: Petey Casstevens
To: Andrew Smith  Adrian Turner  Jen Lesar
CC: (Team Members)
CC: (Client Staff Members) David Paulson  Chuck Everhart  Lea Bonga  Eva Townsend
CC: (Other)

Subject: Schema for IACP Foundation

Message:
(Jen submitting email from Petey Casstevens, 1/13/2009)

David, Chuck, and Matrix partners,

Attached, please find my attempt at the schema for the Foundation pages
of the IACP website.

Hopefully I haven't missed anything - it's my first shot at this!

I am available to meet to run through this tomorrow or early Thursday;
otherwise I am on travel until Tuesday Jan 27th.

Thanks very much for all of your help,

Petey


Jen Lesar
Matrix Group International, Inc.
1033 N. Fairfax St., 2nd Floor
Alexandria, VA 22314
Phone: (703) 838-9777 ext 3009
Fax: (703) 838-9799
jlesar@matrixgroup.net


Name and location of file(s) on server: \webmasteruploads\IACP\WebsiteLayoutJan_2009_1.xls
Original File name if different:

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International Association of Chiefs of Police

    Client's Current Projects
    |
    Client's Current Work Requests

    Edit Project Specs
    |
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    |
    Track Your Time

Project Title: IACP Foundation Migrate Site to DNN
Final Deadline: 02/13/2009
Project Manager: Andrew Smith, Jen Lesar
Client Contact: Petey Casstevens
Project Staff: Jessica Parsley, Nguyen Tran, Adrian Turner
Project Closed: 06/10/2009
Accounting Code: Database
Project Category: Implementation - HTML, Other

Project Milestones:
Add Milestone

Milestone: Download Foundation Website from American Eagle Edit Milestone  Track Time
Assigned To: Adrian Turner
Publish To:
Due Date: 01/13/2009
Done: Completed
Status of this Milestone:
There is no Status Information at this time.

Milestone: Create Site Structure Edit Milestone  Track Time
Assigned To:
Publish To:
Due Date: 01/16/2009
Done: Completed
Status of this Milestone:
There is no Status Information at this time.
Notes
* need to receive the site map from Petey

* create major landing pages with 4 or more content boxes

Milestone: wrap foundation donation form in new design Edit Milestone  Track Time
Assigned To: Adrian Turner
Publish To: Webmaster
Due Date: 01/16/2009
Done: Completed
Status of this Milestone:
There is no Status Information at this time.
Notes
*** adrian here 01.26.2009 ***
http://iacp.matrixredesign.net/foundation/donate/donation.asp

Milestone: General PM Time/Client Updates Edit Milestone  Track Time
Assigned To: Jen Lesar, Andrew Smith
Publish To:
Due Date: 01/28/2009
Done: Completed
Status of this Milestone:
There is no Status Information at this time.

Milestone: review donation form code Edit Milestone  Track Time
Assigned To: Nguyen Tran
Publish To:
Due Date: 02/13/2009
Done: Completed
Status of this Milestone:
There is no Status Information at this time.
Notes
** need to determine how this is working
-- whether or not there is a db back end

Milestone: Launch Foundation section Edit Milestone  Track Time
Assigned To: Adrian Turner
Publish To:
Due Date: 02/20/2009
Done: Completed
Status of this Milestone:
There is no Status Information at this time.
Notes
Move About page up to Landing & subpages up one level; remove Admin-only permissions. Remove URL redirect.

Milestone: Donation Form Working Edit Milestone  Track Time
Assigned To: Nguyen Tran
Publish To:
Due Date: 02/23/2009
Done: Completed
Status of this Milestone:
There is no Status Information at this time.
Notes
***Email Problem***
The form using the email componet "SMTPsvg.Mailer" which needs to purchase at:
http://www.serverobjects.com/products.htm
==================================

We still need the paypal manager info where we can check it the transaction went through or not.

=======================================================

How to hook the form to the paypal:
1. Download the PFProCOM.dll at
http://blog.4penny.net/blogs/aspnet/archive/2007/12/19/setting-up-dotnetcharge.aspx

2. Register it on the server. (Go to the Run item on the Start menum, and type:

regsvr32 )

3. Donwload the cert file at:
http://www.pdncommunity.com/pdn/board/message?board.id=payflow&thread.id=1317
the file f73e89fd.zip (1 kb)

4. Place it in the folder C:\WINDOWS\system32\inetsrv\certs\ for Windows 2003, if it is Windows NT/2000/XP, place it in C:\WINDOWS\system32\certs

for system 64 it should be in C:\WINDOWS\system64...\inetsrv\certs
=======================================

** confirm functionality
-- build database if needed

Note: *** adrian here 01.26.2009 ***
http://iacp.matrixredesign.net/foundation/donate/donation.asp

Milestone: Purchase e-mail componant Edit Milestone  Track Time
Assigned To: Jaime Beck, Jen Lesar
Publish To: Administration
Due Date: 03/02/2009
Done: Completed
Status of this Milestone:
There is no Status Information at this time.
Notes
***3/2/09, ECM bought license and forward all info the necessary people.***

HT_20090303>

aspmail installed on MW107.

-----

Hey Elyse,

I already put Chuck's msgs in Project 4176, but could you please purchase the email
component here (Tues AM; I know you're out today):

http://www.reg.net/product.asp?ID=571&templateid=128

1 license only. If you have any questions/when you're done, please let Nguyen know ASAP.

Thanks!
Jen

Milestone: update IIS, install SSL on IACP Fdn site Edit Milestone  Track Time
Assigned To: Debra Moyer, Harout Tchekrekjian
Publish To:
Due Date: 03/10/2009
Done: Completed
Status of this Milestone:
There is no Status Information at this time.
Notes


HT_20090310>

- A new site created on BREACH for IACPFOUNDATION
- SSL Cert added to Site on BREACH
- SSL Cert added to Site on MW107

-----

3/9/3009 Deb
Currently IIS for theiacpfoundation.org is set up on 63.251.91.100 and is a redirect to http URL.

However, IACP Fdn site has a donation form that needs to use https/SSL cert, so the site has to be changed from a redirect.

TO DO:

- add sites folder for home directory: MW107 D:\sites\iacpfoundation\webpages [DONE Deb 3/9]
- remove URL redirect in IIS, change to home dir [DONE Deb 3/9]
- add redirect in code [DONE by Nguyen]

- change A records in DNS for theiacpfoundation.org and www.theiacpfoundation.org to point to 63.251.91.103 [DONE Deb 3/9]
- change IIS site to use 63.251.91.103 [DONE Deb 3/9]
- add site & IP in Breach [DONE Deb 3/9]

- when American Eagle sends over SSL pfx backup, install onto Breach [DONE Harout 3/10]

Milestone: Edit Foundation Donation page Edit Milestone  Track Time
Assigned To: Nguyen Tran, Adrian Turner
Publish To:
Due Date: 04/01/2009
Done: Completed
Status of this Milestone:
There is no Status Information at this time.
Notes
it is ready to test on live at:
https://www.theiacpfoundation.org/donate/donation.asp

once it is ready to test, took out the code on line # 224
sPaymentURL = "test-payflow.verisign.com"
of the file /includes/ccprocess.asp

====================
Adrian -- I think this can be done on your end, but cc'ing Nguyen in case it involves anything on the paypal/mail end.

Milestone: Edit Donation form email Edit Milestone  Track Time
Assigned To: Nguyen Tran
Publish To:
Due Date: 04/03/2009
Done: Completed
Status of this Milestone:
There is no Status Information at this time.
Notes
Per email from Petey, 4/1/09 -- Would like the confirmation email that goes to donor to read:

Thank you for your contribution to the IACP Foundation.

With your generous support, the IACP Foundation will continue to develop and promote programs that truly serve the needs of todayâ€™s modern law enforcement professional.

If you have any questions about the programs & services of the IACP Foundation, or if there is an error in your personal information below, please contact me directly.

Thank you again for your investment in the IACP Foundation,

Foundation Director Patricia (Petey) Casstevens
Casstevens@theiacp.org or at 1-800-843-4227 x367

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International Association of Chiefs of Police - Discover Policing

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    Client's Current Work Requests

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Project Title: IACP DP 2011: Design Refresh and Modifications
Final Deadline: 12/31/2011
Project Manager: Caroline Bergmark
Client Contact: Kim Kohlhepp, Tia Young, Tracy Phillips
Project Staff: Kelly Browning, Jessica Parsley, Alex Pineda, Stacey Yanagawa
Accounting Code: Design and Redesign
Project Category: Design

Project Feedbacks/Updates

Date: 09/23/2011
From: Tracy Phillips
To: Alex Pineda  Kelly Browning  Jessica Parsley  Tracy Phillips  Stacey Yanagawa  Caroline Bergmark
CC: (Team Members) Alex Pineda  Kelly Browning  Jessica Parsley  Stacey Yanagawa  Caroline Bergmark
CC: (Client Staff Members) Kim Kohlhepp  Tracy Phillips  Tia Young
CC: (Other)

Subject: Client Feedback: IACP DP 2011: Design Refresh and Modifications

Message:


Forgot to mention, we sent the wireframe to our funders to review. We'll see what they have to say.

Tracy Phillips
International Association of Chiefs of Police
Phone: (703) 836-6767 x 273
phillips@theiacp.org


Date: 09/23/2011
From: Tracy Phillips
To: Alex Pineda  Kelly Browning  Jessica Parsley  Tracy Phillips  Stacey Yanagawa  Caroline Bergmark
CC: (Team Members) Alex Pineda  Kelly Browning  Jessica Parsley  Stacey Yanagawa  Caroline Bergmark
CC: (Client Staff Members) Kim Kohlhepp  Tracy Phillips  Tia Young
CC: (Other)

Subject: Client Feedback: IACP DP 2011: Design Refresh and Modifications

Message:


We don't have any further suggestions. It's hard for us to articulate specifics of what we were looking for. I guess we were expecting a little more dramatic change, something with a little more oomph, more grabby. We were looking to you guys, the ones with the creative mojo, to come up with the ideas. On the other hand, in terms of features to display and engage folks on the homepage, what we have is what we have. So I understand that you have to work within the confines of that...

Tracy Phillips
International Association of Chiefs of Police
Phone: (703) 836-6767 x 273
phillips@theiacp.org


Date: 09/20/2011
From: Caroline Bergmark
To: Kim Kohlhepp  Tracy Phillips  Caroline Bergmark  Tia Young
CC: (Team Members) Alex Pineda  Kelly Browning  Jessica Parsley  Stacey Yanagawa  Caroline Bergmark
CC: (Client Staff Members)
CC: (Other)

Subject: IACP Discover Policing - [WAITING ON FEEDBACK on Homepage Wireframe R1]

Message:
Hi Tracy,

Just checking in - we are waiting for any additional feedback from you on the wireframe sent. And to learn if you had any other ideas/information of any new/additional content for the site (even if it won't be ready 'at launch'). (Surveys, quizzes, facebook feed, etc.)

Once we hear from you (either with feedback, or with confirmation that all is good) - we'll begin those changes to the wireframe.

I am attaching the wireframe again for your convenience.

Thanks,
Caroline


DO NOT HIT REPLY when giving feedback on this Project!

To provide feedback on this project, please use the Send Project Feedback form at:
http://clients.matrixgroup.net/projects_db/index.cfm?fuseaction=send_feedback&project_id=5711

By using the Send Project Feedback link, you will be storing your feedback in the projects database; your comments will be part of the communications archive for this project.

Thank you!

Caroline Bergmark
Matrix Group International, Inc.
2711 Jefferson Davis Highway, Suite 1200
Arlington, VA 22202
Phone: (703) 838-9777 x 3064
Fax: (703) 414-0050
cbergmark@matrixgroup.net


Name and location of file(s) on server: \webmasteruploads\IACP-DP\iacp_discover_policing_hp_wf_r1-_same.pdf
Original File name if different:

Date: 09/14/2011
From: Caroline Bergmark
To: Kim Kohlhepp  Tracy Phillips  Caroline Bergmark  Tia Young
CC: (Team Members) Alex Pineda  Kelly Browning  Jessica Parsley  Stacey Yanagawa  Caroline Bergmark
CC: (Client Staff Members)
CC: (Other)

Subject: IACP Discover Policing: NOTES from Wireframe Round 1 Presentation 9/14/2011

Message:
IACP- DP/Matrix Group
Wireframe Presentation
September 14, 2011

IACP DP Attendees: Tracy, Kim
Matrix Attendees: Caroline B, Kelly B

Hi Tracy and Kim,
Thank you for the call today.

I am sorry we didn't hit this one out of the ballpark - but I am glad you spoke up to let us know it wasn't what you expected. Please take some time to digest the wireframe, and think of what additional content you'd like to include on the site to engage visitors.

Below are the notes I captured. Please let me know of any additions or corrections.

Caroline

======== ACTIONS/ NEXT STEPS ==========
- Matrix to send notes and PDF of wireframe (notes below. Wireframe attached)

- Matrix to review Google Analytics of current site.

- Tracy, Kim, and Tia to share ideas/information of any new/additional content for the site (even if it won't be ready 'at launch'). (Surveys, quizzes, facebook feed, etc.)

- Tracy, Kim, and Tia to review and provide feedback on the wireframe

- Matrix to create Wireframe Round 2 and send to team.

======== KEY TAKEAWAYS ===============

- Looked at iacp_discover_policing_hp_wf_r1.pdf

======== DETAILED NOTES ===============
Wireframe - is a black and white representation of the site - the structure/layout - where pieces of content would go.

Changes:
Change out rotating billboard - and replace with rotating 'benefits of policing'
nobility, diversity, challenges, community.
Right of featured - community policing
Real people stories- higher visibility. allow scroll through stories.
Career center - as a tab. brings depth.
Discover policing by your state - map.
Added - "Did you know". add a link - call to action

Feedback:
Expected it to be more engaging.
did want to keep many of the areas. but got rid of audience tabs in featured area

The added interactivity - is subtle.
Real People- can see previous and next story.
Career Center - with tabs.
featured video - front and back arrows.

Not in budget or scope:
could do a survey
could do a quiz - those are harder to write.
leverage job board to drive traffic to site

engaging.
after a job hunter - want them to return to the site.
what new content will be created to support that?
With Blog - have Video.

FAQs.
different audience specific content.

If you had 50% more space - what would you add?
Something for interactivity. build community

Suggested to look at analytics.

could minimize blog and news (Blog posts are less than 1 per month)

Interactive timeline of career.
Org chart

Twitter and Facebook - both have job listings...
Maybe re-purpose one and use it for 'facts' 'stories' 'surveys' quizzes' - getting people engaged.

Matrix will send Wireframe PDF for IACP DP team to review. and provide feedback.

======== END NOTES =====================
DO NOT HIT REPLY when giving feedback on this Project!

To provide feedback on this project, please use the Send Project Feedback form at:
http://clients.matrixgroup.net/projects_db/index.cfm?fuseaction=send_feedback&project_id=5711

By using the Send Project Feedback link, you will be storing your feedback in the projects database; your comments will be part of the communications archive for this project.

Thank you!

Caroline Bergmark
Matrix Group International, Inc.
2711 Jefferson Davis Highway, Suite 1200
Arlington, VA 22202
Phone: (703) 838-9777 x 3064
Fax: (703) 414-0050
cbergmark@matrixgroup.net

Name and location of file(s) on server: \webmasteruploads\IACP-DP\iacp_discover_policing_hp_wf_r1.pdf
Original File name if different:

Date: 09/12/2011
From: Stacey Yanagawa
To: Kim Kohlhepp  Tracy Phillips  Stacey Yanagawa  Tia Young
CC: (Team Members) Alex Pineda  Kelly Browning  Jessica Parsley  Stacey Yanagawa  Caroline Bergmark
CC: (Client Staff Members)
CC: (Other)

Subject: [CONFIRMING] Call RE: Presentation of Homepage Wireframe on Wednesday, September 14th at 1pm EST

Message:
Hi,

Thanks for the response. Let's confirm for Wednesday, September 14th at 1pm EST. Please let me know if you did not receive the email with WebEx information.

Have a great day,
Stacey

DO NOT HIT REPLY when giving feedback on this Project!

To provide feedback on this project, please use the Send Project Feedback form at:
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By using the Send Project Feedback link, you will be storing your feedback in the projects database; your comments will be part of the communications archive for this project.

Thank you!

Stacey K. Yanagawa
Matrix Group International, Inc.
2711 Jefferson Davis Highway, Suite 1200
Arlington, VA 22202
Phone: (703) 838-9777 x3041
Fax: (703) 414-0050
syanagawa@matrixgroup.net


Date: 09/12/2011
From: Tracy Phillips
To: Alex Pineda  Kelly Browning  Jessica Parsley  Tracy Phillips  Stacey Yanagawa  Caroline Bergmark
CC: (Team Members) Alex Pineda  Kelly Browning  Jessica Parsley  Stacey Yanagawa  Caroline Bergmark
CC: (Client Staff Members) Kim Kohlhepp  Tracy Phillips  Tia Young
CC: (Other)

Subject: Client Feedback: IACP DP 2011: Design Refresh and Modifications

Message:


Let's do Weds at 1pm. Thanks!

Tracy Phillips
International Association of Chiefs of Police
Phone: (703) 836-6767 x 273
phillips@theiacp.org


Date: 09/09/2011
From: Stacey Yanagawa
To: Kim Kohlhepp  Tracy Phillips  Stacey Yanagawa  Tia Young
CC: (Team Members) Kelly Browning  Jessica Parsley  Stacey Yanagawa  Caroline Bergmark
CC: (Client Staff Members)
CC: (Other)

Subject: [SCHEDULING] Call RE: Presentation of Homepage Wireframe

Message:
Hi,

Caroline asked me to schedule a call with you to present the homepage wireframe. Here are some times that Matrix Group is currently available:

Tuesday, September 13th - 4pm
Wednesday, September 14th - 1pm
Thursday, September 15th - anytime from 10:30am to 4pm

Please let me know which day and time works with your schedules and I'll update our calendar.

Thanks!
Stacey

DO NOT HIT REPLY when giving feedback on this Project!

To provide feedback on this project, please use the Send Project Feedback form at:
http://clients.matrixgroup.net/projects_db/index.cfm?fuseaction=send_feedback&project_id=5711

By using the Send Project Feedback link, you will be storing your feedback in the projects database; your comments will be part of the communications archive for this project.

Thank you!

Stacey K. Yanagawa
Matrix Group International, Inc.
2711 Jefferson Davis Highway, Suite 1200
Arlington, VA 22202
Phone: (703) 838-9777 x3041
Fax: (703) 414-0050
syanagawa@matrixgroup.net


Date: 09/09/2011
From: Caroline Bergmark
To: Kim Kohlhepp  Tracy Phillips  Caroline Bergmark  Tia Young
CC: (Team Members) Alex Pineda  Kelly Browning  Jessica Parsley  Stacey Yanagawa  Caroline Bergmark
CC: (Client Staff Members)
CC: (Other)

Subject: IACP Discover Policing: Update on Wireframe. Draft TIMELINE Included.

Message:
Hi Tracy, Kim, and Tia,
We have a wireframe of the homepage to show you - please expect a meeting invite from Stacey (our scheduler) soon so we can present that over a call with you.

I sketched out a rough timeline for the project. It allows for 2 weeks of content entry/migration, and 2 weeks of testing and revisions. There are many factors and dependencies, but it shows a rough launch date around December 5. **This is a rough date. We do not recommend sharing this date at this time.**

Please look over the schedule. Let me know of any concerns or suggestions. We will be refining dates as we go along.

Talk to you soon! Have a good weekend.
Caroline

================================================
Here is a high level timeline for the project.
Homepage Wireframe - by Sept 16
Interior page wireframes - by Sept 23
Design Kick off meeting - between September 20 and Sept 23
Homepage Design - by Sept 30
Interior Designs - by Oct 7
CMS specs and finalize designs - by Oct 14
----------------------------------
Create the new html templates 1 week after approved designs
Create the new doc types in DNN, implement the templates 2-3 weeks after slice
Enter/Migrate Content 1-2 weeks
Testing and Revisions 1-2 weeks

If designs are final by October 14, that results in:
-- content entry around November 14 - November 25. (Thanksgiving)
-- Testing around November 21 - December 2
-- Launch new site the week of December 5
====================================================


DO NOT HIT REPLY when giving feedback on this Project!

To provide feedback on this project, please use the Send Project Feedback form at:
http://clients.matrixgroup.net/projects_db/index.cfm?fuseaction=send_feedback&project_id=5711

By using the Send Project Feedback link, you will be storing your feedback in the projects database; your comments will be part of the communications archive for this project.

Thank you!

Caroline Bergmark
Matrix Group International, Inc.
2711 Jefferson Davis Highway, Suite 1200
Arlington, VA 22202
Phone: (703) 838-9777 x 3064
Fax: (703) 414-0050
cbergmark@matrixgroup.net


Date: 09/06/2011
From: Tia Young
To: Alex Pineda  Kelly Browning  Jessica Parsley  Stacey Yanagawa  Caroline Bergmark  Tia Young
CC: (Team Members) Caroline Bergmark
CC: (Client Staff Members) Kim Kohlhepp  Tracy Phillips  Tia Young
CC: (Other)

Subject: Client Feedback: IACP DP 2011: Design Refresh and Modifications

Message:
We had homework over Labor Day to list those websites that we enjoyed. Here is my listing:

CareerBuilders.com   Loads of information/easy navigation
MSN.com   Feel empowered and metropolitan/easy navigation
CNN.com   Feel empowered and metropolitan/easy navigation
Communitiesinschool.org love links and star-power
www.harvard.edu ;  great information/easy navigation/empowering

www.redcross.org Loads of information on home page/easy navigation and feel empowered to really help someone or give advice
www.usda.gov - loads of info on home page/easy navigation, great use of space and color
www.sesamestreet.org
thegatesfoundation.com simple, but gets right to the point, not a very attractive site, but gives me great ideas on funding sources for a nonprofit I work with on weekends

spotify.com   so easy to set up and listen to, very relaxing, and non-threatening


Tia Young
International Association of Chiefs of Police
Phone: (703) 647-7269
young@theiacp.org


Date: 09/01/2011
From: Caroline Bergmark
To: Kim Kohlhepp  Tracy Phillips  Caroline Bergmark  Tia Young
CC: (Team Members) Alex Pineda  Kelly Browning  Jessica Parsley  Stacey Yanagawa  Caroline Bergmark
CC: (Client Staff Members)
CC: (Other)

Subject: IACP DP: KICK OFF NOTES 9/1/2011

Message:
IACP Discover Policing/Matrix Group
Redesign Kick Off
September 1, 2011

IACP Discover Policing Attendees: Tracy, Tia
Matrix Attendees: Caroline, Kelly, Alex

Thank you for the Kick off call today. Here are the notes I captured. Please let me know
of any additions or corrections.

Thanks!
Caroline

======== ACTIONS/ NEXT STEPS ==========
- IACP Discover Policing Homework: find 5 websites each - and note what you like/don't like about each
-Matrix to begin work on Homepage Wireframe
- Matrix to create a Timeline and send to IACP Discover Policing


======== DETAILED NOTES ===============
===== Introductions & Roles ======
Caroline Bergmark - Project manager
Alex - Creative Director - how the site works for your visitors. goals. design
Kelly - Information Architect - how the content works for visitors. Page layout/structure
Kim - Project Manager
Tracy and Tia - manage day to day operations of site.

===== Current site and Goals =====
Do you feel you have a good idea of who is coming to the site and what they need to do?
Yes. doing more outreach.

Site has been up for a while. Gotten some good press. Won some awards.
Did 3 surveys recently. job seekers. employers. iacp members.
learned:
majority of visitors are chiefs looking for new jobs
Want - majority to be entry level jobs.
Pretty well received.

Competitors?
People who look for jobs - go to top level search results.
police jobs, jobs 911, police link
Questions/ forums. Could do a 'register' and forum. (not in current scope - but still
want to hear the ideas.)
post pictures. events in agency. post on facebook.
how to get that to nationwide site?
Pull dynamically to site from facebook etc - with permission.

Share your story... post picture and story . (like national park foundation.)
Contests... photo of the month

ramp up interactivity.

Job seeker.
Employer area.

Cool information info-graphics.
location based maps.
Love the current map - improve information on state information.

===== Scope of Project =====
*Wireframe for home page and two other key pages
*Overall design - color, text, imagery. 2-3 comps. new design. refinements over 2 rounds
*Slice and implementation of the new design

===== Changes to Site and Current structure ======
Home page to do a refresh.
Navigation and content is fine.
Maybe make it more interactive.
Add new content - specific to community policing.

Wireframes: think of a template. or a blueprint. How pages are structured - in sections.
Used homepage as example.
Three Wireframes:
==Homepage - more flavor of nobility of policing
==employer page - intermediary page - to explain what policing is about. Invite employers
in the community.
forum. enhanced directory.
still be able to get to career center page.
http://careercenter.discoverpolicing.org/r/jobs/post/index.cfm?site_id=6207
Find your career > Career Center

==community policing page. within 'what's it like'. - launching point for additional
community policing pages.
more like a major part of every policing officer. It is an 'approach'.
Some agencies have a specific officer in that 'role'

would like to add - dropdown on hover for main nav

NOBILITY of Policing.
Use stories.
use videos.

Changes to homepage
Remove three boxes - First Career? Changing Careers? Military Veteran?

90% use the Career Center.
Use that draw - to bring folks into the rest of the site. Like Electrical Engineers "Code
Question of the Day"
So - what could we embed in the job pages - to bring folks to other pages. resources.
forums.

Areas - that would like more traffic:
--Why Policing = maybe a rotating blurb to the pages.

Ultimate Measures of Success
more traffic
more young job seekers
home page needs to pop


Promote agency - promote job - what's it like in that agency/city

enhancing agency directory - is coming down the line.

Would each agency have an active participation? Not sure if realistic. maybe one time -
but not recurring.

===== Project Management Process

* continue to use the Extranet for communications
* Will need approval from grant funder... Discover Policing to keep matrix informed of what and when is needed for those approvals - so Matrix can provide what is needed.

H. Next Steps

* Caroline to send notes from the meeting
* Matrix Group to send a project timeline with milestones and
   deliverables
* Matrix Group to draft wireframes
* Separate meeting needed to for DESIGN Kick off.

At some point - funding agency will need to be involved.
see wireframes? Designs?

Each person - please send five sites that POP. Not necessarily in police enforcement.
Go army.com

==== END OF NOTES ===========================

DO NOT HIT REPLY when giving feedback on this Project!

To provide feedback on this project, please use the Send Project Feedback form at:
http://clients.matrixgroup.net/projects_db/index.cfm?fuseaction=send_feedback&project_id=5711

By using the Send Project Feedback link, you will be storing your feedback in the projects database; your comments will be part of the communications archive for this project.

Caroline Bergmark
Matrix Group International, Inc.
2711 Jefferson Davis Highway, Suite 1200
Arlington, VA 22202
Phone: (703) 838-9777 x 3064
Fax: (703) 414-0050
cbergmark@matrixgroup.net

Date: 09/01/2011
From: Caroline Bergmark
To: Kim Kohlhepp  Tracy Phillips  Caroline Bergmark  Tia Young
CC: (Team Members) Alex Pineda  Kelly Browning  Jessica Parsley  Stacey Yanagawa  Caroline Bergmark
CC: (Client Staff Members)
CC: (Other)

Subject: IACP Discover Policing - Kick Off Call: AGENDA

Message:
Hi Tracy, Kim, and Tia,
For today's meeting - the main objective is for everyone to understand the approved task order items, and for Matrix to gain the insight needed for desired changes to the current site, so that Matrix can begin working on Wireframes.

Below is a high level agenda.

A. Introductions & Roles
B. Scope of Project
C. Goals
D. Review of Current Site
E. Dialog on what changes are desired for new site structure
F. Next Steps

Feel free to bring more questions, suggestions, and concerns to the call today.

Thanks!
Caroline

DO NOT HIT REPLY when giving feedback on this Project!

To provide feedback on this project, please use the Send Project Feedback form at:
http://clients.matrixgroup.net/projects_db/index.cfm?fuseaction=send_feedback&project_id=5711

By using the Send Project Feedback link, you will be storing your feedback in the projects database; your comments will be part of the communications archive for this project.

Thank you!

Caroline Bergmark
Matrix Group International, Inc.
2711 Jefferson Davis Highway, Suite 1200
Arlington, VA 22202
Phone: (703) 838-9777 x 3064
Fax: (703) 414-0050
cbergmark@matrixgroup.net


Date: 08/30/2011
From: Stacey Yanagawa
To: Tracy Phillips  Stacey Yanagawa  Tia Young
CC: (Team Members) Alex Pineda  Kelly Browning  Jessica Parsley  Stacey Yanagawa  Caroline Bergmark
CC: (Client Staff Members)
CC: (Other)

Subject: [CONFIRMING] Call RE: DP Design Refresh on Thursday, September 1st at 11am EST

Message:
Hi Tracy,

Thanks for the quick response. This is to confirm the call on Thursday, September 1st at 11am EST. Please let me know if you did not receive the email with WebEx information.

Thanks,
Stacey

DO NOT HIT REPLY when giving feedback on this Project!

To provide feedback on this project, please use the Send Project Feedback form at:
http://clients.matrixgroup.net/projects_db/index.cfm?fuseaction=send_feedback&project_id=5711

By using the Send Project Feedback link, you will be storing your feedback in the projects database; your comments will be part of the communications archive for this project.

Thank you!

Stacey K. Yanagawa
Matrix Group International, Inc.
2711 Jefferson Davis Highway, Suite 1200
Arlington, VA 22202
Phone: (703) 838-9777 x3041
Fax: (703) 414-0050
syanagawa@matrixgroup.net


Date: 08/30/2011
From: Tracy Phillips
To: Alex Pineda  Kelly Browning  Jessica Parsley  Tracy Phillips  Stacey Yanagawa  Caroline Bergmark
CC: (Team Members) Alex Pineda  Kelly Browning  Jessica Parsley  Stacey Yanagawa  Caroline Bergmark
CC: (Client Staff Members) Kim Kohlhepp  Tracy Phillips  Tia Young
CC: (Other)

Subject: Client Feedback: IACP DP 2011: Design Refresh and Modifications

Message:


no prob. let's do Thurs at 11am. Thanks!

Tracy Phillips
International Association of Chiefs of Police
Phone: (703) 836-6767 x 273
phillips@theiacp.org


Date: 08/29/2011
From: Stacey Yanagawa
To: Tracy Phillips  Stacey Yanagawa  Tia Young
CC: (Team Members) Alex Pineda  Kelly Browning  Jessica Parsley  Stacey Yanagawa  Caroline Bergmark
CC: (Client Staff Members)
CC: (Other)

Subject: [SCHEDULING] IACP DP Design Refresh

Message:
Hi Tracy & Tia,

I apologize for the mix-up but Caroline asked me to schedule this after Wednesday, not before. Here are some times Matrix Group is available:

Thursday, September 1st - 11am, 1pm, or 4pm EST
Friday, September 2nd - 1pm, 2pm, or 3pm EST

Please let me know which time works and I'll update our calendar. Sorry again for the confusion!

Thanks,
Stacey


DO NOT HIT REPLY when giving feedback on this Project!

To provide feedback on this project, please use the Send Project Feedback form at:
http://clients.matrixgroup.net/projects_db/index.cfm?fuseaction=send_feedback&project_id=5711

By using the Send Project Feedback link, you will be storing your feedback in the projects database; your comments will be part of the communications archive for this project.

Thank you!

Stacey K. Yanagawa
Matrix Group International, Inc.
2711 Jefferson Davis Highway, Suite 1200
Arlington, VA 22202
Phone: (703) 838-9777 x3041
Fax: (703) 414-0050
syanagawa@matrixgroup.net


Date: 08/29/2011
From: Tracy Phillips
To: Alex Pineda  Kelly Browning  Jessica Parsley  Tracy Phillips  Stacey Yanagawa  Caroline Bergmark
CC: (Team Members) Alex Pineda  Kelly Browning  Jessica Parsley  Stacey Yanagawa  Caroline Bergmark
CC: (Client Staff Members) Kim Kohlhepp  Tracy Phillips  Tia Young
CC: (Other)

Subject: Client Feedback: IACP DP 2011: Design Refresh and Modifications

Message:


kim's out this week, but we'll go ahead schedule a call with just me and tia. if we need to follow up with kim next week, we can.

anytime Weds is fine. just let us know. Thanks!

Tracy Phillips
International Association of Chiefs of Police
Phone: (703) 836-6767 x 273
phillips@theiacp.org


Date: 08/25/2011
From: Stacey Yanagawa
To: Kim Kohlhepp  Tracy Phillips  Stacey Yanagawa  Tia Young
CC: (Team Members) Alex Pineda  Kelly Browning  Jessica Parsley  Caroline Bergmark
CC: (Client Staff Members)
CC: (Other)

Subject: [SCHEDULING] IACP DP Design Refresh

Message:
Hi,

Caroline asked me to schedule a call with you. Here are some times Matrix Group is currently available:

Tomorrow, August 26th - anytime from 2:30pm to 4pm EST
Tuesday, August 30th - anytime from 11am to 2pm EST
Wednesday, August 31st - 11am or 1pm EST

Please let me know which day and time works with your schedules and I'll update our calendar.

Thanks!
Stacey


DO NOT HIT REPLY when giving feedback on this Project!

To provide feedback on this project, please use the Send Project Feedback form at:
http://clients.matrixgroup.net/projects_db/index.cfm?fuseaction=send_feedback&project_id=5711

By using the Send Project Feedback link, you will be storing your feedback in the projects database; your comments will be part of the communications archive for this project.

Thank you!

Stacey K. Yanagawa
Matrix Group International, Inc.
2711 Jefferson Davis Highway, Suite 1200
Arlington, VA 22202
Phone: (703) 838-9777 x3041
Fax: (703) 414-0050
syanagawa@matrixgroup.net


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International Association of Chiefs of Police - Youth

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    09/23/2011 IACP Youth [BILLING & BUDGETING REVIEW as of September 22, 2011]
    09/20/2011 IACP Youth - NOTES check in. DNS hosting. Main domain. to do v11 attached.
    09/20/2011 IACP Youth: revised To do list - version 10. Need to discuss Launch, DNS, and Domains

...more
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    09/23/2011 Client Feedback: IACP Youth: Site Build, Resource Library and Site Search
    09/22/2011 Client Feedback: IACP Youth: News articles w/ headers
    09/21/2011 Client Feedback: IACP Youth: News articles

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    edit milestone Create Resource Library Doc Type- and search page for library
    mark completed Due: 08/24/2011
    Assigned: Jeff Bobish
    Current Status: No Status Set Yet (Change Status)

    edit milestone Implement the Google search code
    mark completed Due: 09/26/2011
    Assigned: Eric Mosel
    Current Status: No Status Set Yet (Change Status)

    edit milestone Integrate the search with Google analytics
    mark completed Due: 09/26/2011
    Assigned:
    Current Status: No Status Set Yet (Change Status)

    edit milestone Communications
    mark completed Due: 09/26/2011
    Assigned: Caroline Bergmark
    Current Status: No Status Set Yet (Change Status)

    edit milestone Enter Content
    mark completed Due: 09/26/2011
    Assigned: Caroline Bergmark
    Current Status: No Status Set Yet (Change Status)

    edit milestone Site Testing (due to go live - week of Sept 26)
    mark completed Due: 09/27/2011
    Assigned: Wesley Harris
    Current Status: No Status Set Yet (Change Status)

    edit milestone FED work on punch list
    mark completed Due: 09/27/2011
    Assigned: Adrian Turner
    Current Status: No Status Set Yet (Change Status)

    edit milestone Post Launch Checklist
    mark completed Due: 09/30/2011
    Assigned: Caroline Bergmark, Jessica Parsley, Tiffany Pratt, Irena Tyree, Stacey Yanagawa
    Current Status: No Status Set Yet (Change Status)

    edit milestone Burn CDs
    mark completed Due: 09/30/2011
    Assigned: Jessica Parsley
    Current Status: No Status Set Yet (Change Status)

    edit milestone Review Monitoring
    mark completed Due: 09/30/2011
    Assigned: Debra Moyer
    Current Status: No Status Set Yet (Change Status)

    edit milestone Update Billing for Hosting [check with Caroline and Deb]
    mark completed Due: 10/01/2011
    Assigned: Jaime Beck
    Current Status: No Status Set Yet (Change Status)

    edit milestone training
    mark completed Due: 10/02/2011
    Assigned: Caroline Bergmark
    Current Status: No Status Set Yet (Change Status)


Project Title: IACP Youth: Site Build, Resource Library and Site Search
Final Deadline: 09/26/2011
Project Manager: Caroline Bergmark
Client Contact: Cheena Singh, Kelly Burke
Project Staff: Jeff Bobish, Jessica Parsley, Stacey Yanagawa
Accounting Code: FED
Project Category: Implementation - HTML, Other
Billable Time Information
Rate 	Estimate 	Actual 	Remaining
Administration 	0 	0 	0
Consulting 	0 	0 	0
Content Specialist 	0 	0 	0
Database Admin 	0 	0 	0
Designer 	0 	0 	0
Front-End Developer 	16 	22:30 	-6 :30
Help/Support 	0 	0 	0
Information Architect 	0 	0 	0
New Biz Dev 	0 	0 	0
On-site Support 	0 	0 	0
Programmer 	8 	17:15 	-9 :15
Programmer-MAXX 	0 	0 	0
Project Manager 	8 	19:15 	-11 :15
Sr. Consulting 	0 	0 	0
Sys Admin 	0 	0 	0
Tester 	2 	1:45 	0:15
Training 	0 	3:30 	-3 :30
Webmaster 	0 	22:15 	-22 :15
Other 	0 	0 	0
Total 	34 	86:30 	-52 :30


Project Keywords:

There are currently no project keywords

Project URL(s):

proposed design for new fast fact bubble http://demonstration.dev.matrixgroup.net/iacp-youth/iacp_yfp_fastfacts_r2_v1a.html

DEV: http://iacpyouth.matrixdev.net

dnn http://iacpyouth.matrixdev.net/login.aspx

more design - search results
http://demonstration.dev.matrixgroup.net/iacp-youth/iacp_youth_results_r3_v1a.html

details here:
https://intranet.matrixgroup.net/projects/index.cfm?fuseaction=viewMilestone&project_id=5454&milestoneID=44399
https://intranet.matrixgroup.net/projects/index.cfm?fuseaction=viewMilestone&project_id=5455&milestoneID=46418

Approved Designs
http://demonstration.dev.matrixgroup.net/iacp-youth/iacp_yfp_about_r3_v1a.html

domain = iacpyouth.org
URL:
http://www.iacpyouth.org/
www.iacpyouth.org/listarchives/index.aspx
also have
Youthfocusedpolicing.com
Youthfocusedpolicing.org

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    iacp-youth_taxonomy_nav_content_v8.xlsx
    IACP_Youth_website_-_Revised_Timeline_2011-07-26.docx

    07/26/2011: Project Update - IACP Youth: AGENDA 7/26 Check In: Discussion List, Domain name, Site Map
    iacp-youth_taxonomy_nav_content_v7.xlsx

    07/19/2011: Project Specs - FINAL Approved Wireframes
    iacp_youth_wf_compiled_r42.pdf

    05/25/2011: Project Specs - Goals and Personas v6
    IACP_Youth-Goals-v6-FINAL.docx

Project Pricing: add/edit

Title: Deposit for Site Build and Resource Library [CB READY] 	Amount: $2,500.00 	Due Date: 07/15/2011
Payment Description:
Billed? Yes 	Invoice: 0711-119 	Bill Date: 07/25/2011

Title: Final Payment for Site Build and Resource Library [ESTIMATE] 	Amount: $10,000.01 	Due Date: 09/09/2011
Payment Description:
Billed? No 	Invoice: 	Bill Date:


Pricing Description:

    G.     Site Build

    Matrix Group will assist with a portion of the implementation of the content, working with IACP to build out the full site. Because the content is still being researched and developed, we propose creating model content, and training IACP staff for the full site buildout. Our role will include:

    ?     Creation of the directory structure
    ?     Setting up the templates and master style sheet
    ?     Migrating new content to the new site structure and CMS
    ?     Establishing guidelines for multimedia content to be uploaded as part of the conference
    ?     Applying the new design templates to all static and dynamic content
    ?     Running a link check report to ensure all links on the new site are valid
    ?     Validate ADA/508 standards for content accessibility
    ?     Ensuring that all pages have proper title (essential to good ranking in search engines)
    ?     Training IACP staff on using the CMS to add and edit new site content through two training sessions.
    ?     Adding Google Analytics tracking code to the site templates

    Price: We recommend a budget of $5,000 for up to 50 site pages.

    H.     Resource Library

    IACP will be developing model content and resources for law enforcement agencies to employ in creating and managing their youth-oriented programs. We envision these resources to be categorized and defined during the development of the siteâ€™s taxonomy and navigation.

    As part of the content management system setup, we will also program the system to be flexible in order to accommodate multimedia files such as PDFs, PowerPoints, podcasts etc.

    IACP staff will be able to use the CMS to add in resources as they are developed. A public form for site visitors to submit resources for review is addressed in the Additional Options section of this proposal.

    Price: Included in the Site Build above

    J.     Site Search
    Navigation and site search are the two most important means by which visitors navigate a site and find what they need. Visitors frequently rate a site by the effectiveness of the site search.

    Matrix Group will implement the free search available from Google. This search conducts a search of Google's index of the Web site. Matrix Group will:

    ?     Implement the Google search code into the Web site templates.
    ?     Customize the search results look and feel (we are limited in what we can do)
    ?     Integrate the search with Google analytics so that search terms are records in usage reports.

    Price: N/A, the Google Site Search will be included in the implementation budget above

    L.     Web Site Hosting
    Matrix Group proposes to host the new Youth Oriented Policing site on shared Web and database servers, similar to the hosting environment that the other IACP websites live on. We will provide the same level of managed hosting that covers: storage, bandwidth, 24/7 monitoring, security updates, redundant firewalls, nightly back-up, etc.

    Price:
    ?     Matrix Group is willing to provide one free month of hosting for the live site. Thereafter, the monthly charge for site hosting will be $400 per month.


Related Webmasters:
Contract Negotiations - IACP Youth Oriented Policing (04/08/2011)


Related Projects:
Event and Tasting Forms [ON HOLD - See WR# 86257]
Featured Program or Agency [Closing. Made part of 'Searchable Directory']
Goal Setting and User Personas
IACP Youth - Web Design
IACP Youth Searchable Program Directory
IACP Youth: CMS Implementation
IACP Youth: Site Build, Resource Library and Site Search
Navigation and Wireframes [DONE]
Set-Up Password Protected Discussion List
Taxonomy [DONE]


Specifications:

G.     Site Build

Matrix Group will assist with a portion of the implementation of the content, working with IACP to build out the full site. Because the content is still being researched and developed, we propose creating model content, and training IACP staff for the full site buildout. Our role will include:

?     Creation of the directory structure
?     Setting up the templates and master style sheet
?     Migrating new content to the new site structure and CMS
?     Establishing guidelines for multimedia content to be uploaded as part of the conference
?     Applying the new design templates to all static and dynamic content
?     Running a link check report to ensure all links on the new site are valid
?     Validate ADA/508 standards for content accessibility
?     Ensuring that all pages have proper title (essential to good ranking in search engines)
?     Training IACP staff on using the CMS to add and edit new site content through two training sessions.
?     Adding Google Analytics tracking code to the site templates

H.     Resource Library

IACP will be developing model content and resources for law enforcement agencies to employ in creating and managing their youth-oriented programs. We envision these resources to be categorized and defined during the development of the siteâ€™s taxonomy and navigation.

As part of the content management system setup, we will also program the system to be flexible in order to accommodate multimedia files such as PDFs, PowerPoints, podcasts etc.

IACP staff will be able to use the CMS to add in resources as they are developed. A public form for site visitors to submit resources for review is addressed in the Additional Options section of this proposal.


J.     Site Search
Navigation and site search are the two most important means by which visitors navigate a site and find what they need. Visitors frequently rate a site by the effectiveness of the site search.

Matrix Group will implement the free search available from Google. This search conducts a search of Google's index of the Web site. Matrix Group will:

?     Implement the Google search code into the Web site templates.
?     Customize the search results look and feel (we are limited in what we can do)
?     Integrate the search with Google analytics so that search terms are records in usage reports.

L.     Web Site Hosting
Matrix Group proposes to host the new Youth Oriented Policing site on shared Web and database servers, similar to the hosting environment that the other IACP websites live on. We will provide the same level of managed hosting that covers: storage, bandwidth, 24/7 monitoring, security updates, redundant firewalls, nightly back-up, etc.

Internal Notes:

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International Association of Chiefs of Police - Youth

    Client's Current Projects
    |
    Client's Current Work Requests

    Edit Project Specs
    |
    Edit Project Billing
    |
    Track Your Time

Project Title: IACP Youth: Site Build, Resource Library and Site Search
Final Deadline: 09/26/2011
Project Manager: Caroline Bergmark
Client Contact: Cheena Singh, Kelly Burke
Project Staff: Jeff Bobish, Jessica Parsley, Stacey Yanagawa
Accounting Code: FED
Project Category: Implementation - HTML, Other

Project Milestones:
Add Milestone

Milestone: Specifications Edit Milestone  Track Time
Assigned To: Caroline Bergmark
Publish To:
Due Date: 06/27/2011
Done: Completed
Status of this Milestone:
There is no Status Information at this time.

Milestone: Review directory structure Edit Milestone  Track Time
Assigned To:
Publish To: Webmaster
Due Date: 07/01/2011
Done: Completed
Status of this Milestone:
There is no Status Information at this time.

Milestone: Migrate all apps Edit Milestone  Track Time
Assigned To:
Publish To: Services Programming
Due Date: 07/08/2011
Done: Completed
Status of this Milestone:
There is no Status Information at this time.

Milestone: Migrate/Create admin page Edit Milestone  Track Time
Assigned To:
Publish To: Webmaster
Due Date: 07/14/2011
Done: Completed
Status of this Milestone:
There is no Status Information at this time.

Milestone: Create Program Doc Type- and search page for library Edit Milestone  Track Time
Assigned To: Jeff Bobish
Publish To:
Due Date: 07/29/2011
Done: Completed
Status of this Milestone:
There is no Status Information at this time.

Milestone: Import/migrate/ program directory from Access database Edit Milestone  Track Time
Assigned To: Jeff Bobish
Publish To: Webmaster
Due Date: 08/12/2011
Done: Completed
Status of this Milestone:
There is no Status Information at this time.
Notes
* See Content Migration Milestone guide
    * See Content Migration project (if separate)
          o ADD PROJECT LINK HERE

Milestone: Migrate/Update all datasources Edit Milestone  Track Time
Assigned To: Caroline Bergmark
Publish To: Launch
Due Date: 08/24/2011
Done: Completed
Status of this Milestone:
There is no Status Information at this time.
Notes
*
          o LIST DATASOURCES HERE

       - Copy all files to production server
       - Synch content data to production from current site
       - Set up DNS record for a testing URL on production server
       - Set up password protection
       - Set up databases and datasources
       - Modify file upload paths
       - Run a link check report
       - Turn on ecommerce processing account, if applicable
       - Check the site for dev links
       - Run a diff program and download pages that have changed, download latest copy of databases
       - Take e-commerce applications offline (on current site)
       - Put latest files on production site
       - Test
       - DNS flip - Matrix updates DNS or coordinates DNS updates with third party
       - Re-index site search (if applicable)
       - Bring e-commerce forms back online
       - Test full out production site (in conjunction with client)

NOTE: IT team/Dev & FED team need to be on call/standing by during launch

Milestone: Customize the search results look and feel (we are limited in what we can do) Edit Milestone  Track Time
Assigned To:
Publish To: Services Programming
Due Date: 08/24/2011
Done: Completed
Status of this Milestone:
There is no Status Information at this time.

Milestone: Create Resource Library Doc Type- and search page for library Edit Milestone  Track Time
Assigned To: Jeff Bobish
Publish To: Services Programming
Due Date: 08/24/2011
Done: Mark Completed
Status of this Milestone:
There is no Status Information at this time. (Change Status)

Milestone: Implement the Google search code Edit Milestone  Track Time
Assigned To: Eric Mosel
Publish To: Services Programming
Due Date: 09/26/2011
Done: Mark Completed
Status of this Milestone:
There is no Status Information at this time. (Change Status)

Milestone: Integrate the search with Google analytics Edit Milestone  Track Time
Assigned To:
Publish To: Services Programming
Due Date: 09/26/2011
Done: Mark Completed
Status of this Milestone:
There is no Status Information at this time. (Change Status)

Milestone: Communications Edit Milestone  Track Time
Assigned To: Caroline Bergmark
Publish To:
Due Date: 09/26/2011
Done: Mark Completed
Status of this Milestone:
There is no Status Information at this time. (Change Status)

Milestone: Enter Content Edit Milestone  Track Time
Assigned To: Caroline Bergmark
Publish To:
Due Date: 09/26/2011
Done: Mark Completed
Status of this Milestone:
There is no Status Information at this time. (Change Status)

Milestone: Changes to page structure Edit Milestone  Track Time
Assigned To: Caroline Bergmark
Publish To:
Due Date: 09/26/2011
Done: Completed
Status of this Milestone:
There is no Status Information at this time.

Milestone: Site Build resources and events Edit Milestone  Track Time
Assigned To:
Publish To:
Due Date: 09/26/2011
Done: Completed
Status of this Milestone:
There is no Status Information at this time.

Milestone: Designs to site build pages Edit Milestone  Track Time
Assigned To:
Publish To:
Due Date: 09/26/2011
Done: Completed
Status of this Milestone:
There is no Status Information at this time.

Milestone: Site Testing (due to go live - week of Sept 26) Edit Milestone  Track Time
Assigned To: Wesley Harris
Publish To:
Due Date: 09/27/2011
Done: Mark Completed
Status of this Milestone:
There is no Status Information at this time. (Change Status)
Notes
Wesley - not quite ready yet for testing. Hope for by 9/16

Milestone: Pre-Launch Punchlist Edit Milestone  Track Time
Assigned To:
Publish To:
Due Date: 09/27/2011
Done: Completed
Status of this Milestone:
There is no Status Information at this time.

Milestone: FED work on punch list Edit Milestone  Track Time
Assigned To: Adrian Turner
Publish To:
Due Date: 09/27/2011
Done: Mark Completed
Status of this Milestone:
There is no Status Information at this time. (Change Status)
Notes
all work marked FED on to do list on shared google doc.

Milestone: Post Launch Checklist Edit Milestone  Track Time
Assigned To: Caroline Bergmark, Jessica Parsley, Tiffany Pratt, Irena Tyree, Stacey Yanagawa
Publish To: Administration
Due Date: 09/30/2011
Done: Mark Completed
Status of this Milestone:
There is no Status Information at this time. (Change Status)
Notes
PM

    Email Matrix to inform everyone about launch (include URL)
    Update Client Wiki page with details about the redesign / product


Admin

    Prepare launch congrats card to be signed by appropriate staff and mailed out asap (top execs? primary contacts? both?)
    Add launch URL to next staff meeting


Marketing

    And add milestone for this Project to the Award Nominations project
    Create news item for Matrix Group website
       Do we feature on: Homepage, News, Blog, Portfolio, Social Media Platforms, etc.?


New Biz

    Joanna to make a service call to the top executive [Scheduler to add to JP's call list]
    Eric F. to make a call the primary contact

Milestone: Burn CDs Edit Milestone  Track Time
Assigned To: Jessica Parsley
Publish To: Administration
Due Date: 09/30/2011
Done: Mark Completed
Status of this Milestone:
There is no Status Information at this time. (Change Status)

Milestone: Review Monitoring Edit Milestone  Track Time
Assigned To: Debra Moyer
Publish To:
Due Date: 09/30/2011
Done: Mark Completed
Status of this Milestone:
There is no Status Information at this time. (Change Status)
Notes
    Make sure that the IT team is monitoring:
    -- a plain html page
    -- a dynamic (CMS) page
    -- a protected page
    -- a MatrixMaxx or AMS page
    -- a CMS page that pulls MatrixMaxx or AMS data via Web services
    -- a page that pulls in RSS feeds from a third party

    If you have questions or need assistance, ask JP or Jason.

    Please also try to avoid over-monitoring where we monitor too many pages that essentially do the same thing.

Milestone: Update Billing for Hosting [check with Caroline and Deb] Edit Milestone  Track Time
Assigned To: Jaime Beck
Publish To: Administration
Due Date: 10/01/2011
Done: Mark Completed
Status of this Milestone:
There is no Status Information at this time. (Change Status)
Notes
*** 8/31/2011
jaime_beck2005: when is IACP-Youth scheduled to go live?
Caroline Bergmark: mid sept
jaime_beck2005: okay thanks

Matrix Group is willing to provide one free month of hosting for the live site. Thereafter, the monthly charge for site hosting will be $400 per month.

Milestone: training Edit Milestone  Track Time
Assigned To: Caroline Bergmark
Publish To:
Due Date: 10/02/2011
Done: Mark Completed
Status of this Milestone:
There is no Status Information at this time. (Change Status)

Back to Project View Back to Project Index    Return to Intranet


Back to Project View Back to Project Index    Return to Intranet
International Association of Chiefs of Police - Youth

    Client's Current Projects
    |
    Client's Current Work Requests

    Edit Project Specs
    |
    Edit Project Billing
    |
    Track Your Time

Project Title: IACP Youth: Site Build, Resource Library and Site Search
Final Deadline: 09/26/2011
Project Manager: Caroline Bergmark
Client Contact: Cheena Singh, Kelly Burke
Project Staff: Jeff Bobish, Jessica Parsley, Stacey Yanagawa
Accounting Code: FED
Project Category: Implementation - HTML, Other

Project Feedbacks/Updates

Date: 09/23/2011
From: Kelly Burke
To: Jessica Parsley  Jeff Bobish  Stacey Yanagawa  Caroline Bergmark  Kelly Burke
CC: (Team Members) Jessica Parsley  Jeff Bobish  Stacey Yanagawa  Caroline Bergmark
CC: (Client Staff Members) Cheena Singh
CC: (Other)

Subject: Client Feedback: IACP Youth: Site Build, Resource Library and Site Search

Message:
Hello
Thank you for the budget update. There are a few items I would like to address:

1. Web Design list a Flat Fee Price of $14,000 however, the Task Order lists $12,000 for up to 80 hours plus $4000 for the splicing so I believe this should be listed as a Flat Fee of $16,000.

2. Site build , Resource Library and Site Search are not yet done, however, we are already over the recommended $5000 budget for up to 50 pages that is listed in the Task Order. And very much over budget. I am confused to why this is so over budget with so much more to do. I definitely want a breakdown of the costs connected to the hours on the work performed compared to where we are and what more it will take in delivering the items.

3. The listserv/discussion board was not in the original task order so I think the $1500 fee for this may need to be added.


Kelly Burke
International Association of Chiefs of Police - Youth
Phone: (800) 843-4227 ex 842
burkek@theiacp.org


Date: 09/23/2011
From: Caroline Bergmark
To: Caroline Bergmark  Kelly Burke
CC: (Team Members) Jaime Beck  Eric Fair
CC: (Client Staff Members)
CC: (Other)

Subject: IACP Youth [BILLING & BUDGETING REVIEW as of September 22, 2011]

Message:
Hi Kelly,
This is the budget review I mentioned on a recent check in call.

Below is a high-level recap of the work Matrix Group has done so far for IACP Youth. Its purpose is to inform you on the hours involved in a new site build. The staff here at Matrix love what we do and we are enjoying working for your website.

Please note that flat fee items will not result in extra charges to The IACP. Hourly work is on any project with a suggested budget or a range of dollars. These numbers represent hours tracked as of today.

I hope you find this helpful. Please let me know if you see anything amiss; or if you have any questions, concerns, or suggestions.

Respectfully,
Caroline

==== BUDGET HOUR REVIEW ==============
** The numbers after each role are hours

Goal Setting and User Personas [DONE and INVOICED]
Designer     8:00 hours
Information Architect     6:45 hours
Project Manager     5:15 hours
Total Time:     20:00 hours
Price: $0 cost to IACP, valued at $2,850

Taxonomy [DONE and INVOICED]
Information Architect     4:30
Project Manager     3:00
Total Time:     7:30
Plus Joanna time.
Price: Flat Fee of $1000
Over Budget 2%

Navigation and Wireframes [DONE and INVOICED]
Designer     11:15
Information Architect     6:15
Project Manager     10:00
Total Time:     27:30
Price: Flat Fee of $3000
Over budget by 38%