Script

/** Convert all email printing to grayscale
*
* Implement an organization wide policy that no emails should be printed in
* color.  Often emails contain color in links or headers that adds no value.
* This script automatically converts all emails (printed from Outlook) to
* grayscale.
*/

function printJobHook(inputs, actions) {
/*
* Set this to the unique text that appears in the print queue when emails are
* printed by your organization's email client. This script will work with
* email applications that use a specific identifiable string in the job
* title. If the application only uses the email title for instance then this
* approach will not work.
*/

if (!inputs.job.isAnalysisComplete) {
// Full job details are not yet available. Return and wait to be called again.
return;
}

var EMAIL_APPLICATION_TITLES = [ 'Microsoft Outlook', 'Microsoft Office Outlook', 'outbind://' ];
var CONVERT_MESSAGE = 'Your job contains colour pages. Would you like to convert your job to grayscale? Selecting "No" will print the job in colour, Selecting "YES" will change the job to greyscale.';

// See if the document name matches any of the known email titles
if ((inputs.job.isColor) && (matchesAny(inputs.job.documentName, EMAIL_APPLICATION_TITLES))) {

// This job is an email, convert it to grayscale
actions.job.convertToGrayscale();

// If the user is running the client tool we'll send them a courtesy message
// If they are not, no problems
if (inputs.client.isRunning) {
actions.client.sendMessage('Your email has been automatically converted to grayscale.');
}
}

if ((inputs.job.isColor) && (!matchesAny(inputs.job.documentName, EMAIL_APPLICATION_TITLES))) {
// Color job and not an email, ask the use if they want to print.

if (inputs.client.isRunning) {
// User is running the client software. Ask if they want to convert to grayscale or cancel.
var response = actions.client.promptYesNo(CONVERT_MESSAGE);

if (response == 'NO') {
// User chose to print in color.
actions.log.debug('User chose to keep on printing in color');

} else if (response == 'TIMEOUT') {
// Client timed out, cancel the job.
actions.log.debug('Dialog timed out, canceling job.');
actions.job.cancel();

} else {
// User chose to convert the job - good work user!
actions.log.debug('User chose to convert their job to grayscale.');
actions.job.convertToGrayscale();
}

} else {
// User is not running the client software, so cancel the job.
actions.log.debug('User not running client software.');
actions.job.cancel();
}
}
// Job is Grayscale and not an email, so we will let the job through.
}

function matchesAny(str, matchStrs, actions) {
if (str == null || matchStrs == null) {
return false;
}

for ( var i in matchStrs) {
if (str.match(matchStrs[i])) {
return true;
}
}

return false;
}​